EMEA Facilities Reporting Administrator

Role Purpose:
The role holder will support all EMEA regional reporting for all Facility Services, including but not limited to:
• Budget reporting
• PO management
• Service Now management and reporting
• Condeco Operational management and reporting
• H&S reporting
• Support all other administration and reporting tasks as needed by the regional team, implementing constant improvement process

Responsibilities:

1. EMEA Administration support preparing financial monthly reporting updates for RFMs to review on an active basis
2. EMEA Condeco usage reporting and ticket management to support the Regional Facilities team to stay with in agreed SLAs
3. FM Village page (intranet) updates management
4. Service Now monthly reporting, and ticket management support as and when needed
5. H&S reporting support to the EMEA H&S Coordinator, as and when needed
6. Regular invoice processing for all facility related costs, ensuring correct allocations are done in time for each quarter closing.
7. Develop and manage a central repository for all critical FM information. Including, but not limited to, Leases and service Contracts or Maintenance schedules.
8. Any other ad hoc duties as required

Requirements and skills
• English, native or bilingual.
• Ideally degree qualified (Facilities Management or Finance).
• The post holder will ideally have administration support experience in a Finance or facility management team
• Alternatively, relevant apprenticeship and perennial respective work experience (minimum 2 years).
• Experienced Excel user.
• Advanced applications and web user.
• Passion for customer service and high standards, allied with a keen eye for detail
• Good Tech and intranet management skills
• Very good knowledge in computer skills, specially excel and reporting applications/tools
• Being able to self-plan is preferred
• The experience of working within a corporate office environment and working as part of an international team is a plus.
• Any other additional EU languages will be a plus.

What we offer in return
• 29 days of vacation a year
• 2 days working from home option + additional flexible days
• Working from home allowance
• Entry time flexibility
• Medical insurance
• Life and accident insurance
• Meal allowance
• Pension plan
• Stock purchase plan
• Flexible compensation scheme
• Employee assistance program
• Gympass
• Comprehensive Learning & Development offer

Flexible Working
We are open to discussing flexible working arrangements. This can be discussed with the Recruitment Business Partner managing this position.
Integrity. Client Focus. Respect. Excellence. Teamwork
Our core values dictate how we live and work. We're an ethical and honest company that's wholly committed to its clients. A business that's engaged in mutual trust and respect for its employees and partners. A place where colleagues perform at the highest levels. And a working environment that's collaborative and supportive.
Diversity & Inclusion
At Chubb, we consider our people our chief competitive advantage and as such we treat colleagues, candidates, clients, and business partners with equality, fairness and respect, regardless of their age, disability, race, religion or belief, gender, sexual orientation, marital status or family circumstances.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Equal Opportunity Statement
It is our policy to provide equal employment opportunity in all of our employment practices without regard to race, color, religion, sex, national origin, ancestry, marital status, age, individuals with disabilities, sexual orientation or gender identity or expression or any other legally protected category.
Applicants for positions with Chubb Spain must be legally authorized to work in Spain.