Mô tả công việc
1. B2B Event & Client Support
- Inquiry Management: Act as the first point of contact for incoming business inquiries; provide prompt, professional support regarding event space and meeting room rentals across all inbound channels (Social Media, Website/SEO, and direct referrals).
- Site Inspections: Schedule and lead venue walkthroughs with potential clients, showcasing The Sentry's spaces and explaining setup capabilities.
- Proposal & Vendor Coordination: Gather client requirements to help customize event proposals, generate accurate quotations, and coordinate with external vendors (catering, AV, decor) to meet client needs.
- Cross-Departmental Collaboration: Work closely with internal teams including Marketing,
Purchasing, Accounting, IT, and the Community team to ensure all operational boxes are checked before event day.
- Partner Relations: Arrange, schedule, and maintain meeting logs with both local and international partners, ensuring seamless communication.
2. Support Internal Event Operations
- Signature Event Assistance: Play an active role in the end-to-end execution of The Sentry's signature internal events and community programs (e.g., Tech59, Vietnam Venture).
- Logistics & Setup: Assist with pre-event logistics, venue decoration, technical setups, and inventory tracking.
- Guest Relations: Manage guest lists, handle invitations/RSVPs, and assist with registration desks to ensure a smooth check-in experience.
- Day-of Execution: Provide vital on-site support during live events, troubleshooting minor issues and keeping activities running on schedule.
3. Administrative Work
- Team Operations: Handle administrative tracking for the event team, including the coordination of monthly timesheets and team calendars.
- Reporting: Compile data to prepare insightful weekly and monthly event performance reports for review.
- Documentation: Draft, organize, and systematically archive event contracts, vendor agreements, invoices, and post-event feedback forms.
4. Other Duties
- Ad-Hoc Responsibilities: Perform additional administrative, creative, or operational tasks as assigned by the Event Manager and the Board of Directors (BOD) to support the company's evolving needs.
Benefits:
- Hands-on Experience: Gain practical, end-to-end event management and
business development experience within a premium workspace ecosystem.
- Mentorship: Work directly alongside experienced professionals and industry mentors who will support your career growth.
- Networking: Build a robust professional network by interacting with The Sentry's diverse community of entrepreneurs, startups, and international corporations.
- Impact: Contribute to meaningful, high-profile projects that drive innovation and international cooperation.
- Compensation: Monthly internship allowance provided.
Yêu cầu công việc
- Timeline & Commitment: Must be available to start in June 2026 and commit to the 6-month internship program.
- Education: Recent graduate or currently enrolled in a Bachelor's degree program (Hospitality, Event Management, Business, Communications, or related fields preferred).
- Languages: Excellent verbal and written communication skills in English and Vietnamese (essential for dealing with international partners and local vendors).
- Mindset: A strong "can-do" attitude, highly proactive, detail-oriented, and comfortable working in a fast-paced environment.
- Experience: Prior experience organizing events, clubs, or activities at the university level is a strong plus.
- Interests: Highly passionate about event management, business development, community building, and international trade.
