Executive Assistant

• Maintain general filing systems for Deputy Chief Financial Officer (DCFO) control all data, information, contact records, document & report... as requested by the DCFO.
• Prepare files, reports, correspondence and other relevant business documentation upon the request of the DCFO.
• Prepare and organize paperwork and mail.
• Receives, opens, distributes incoming mail and documents as assigned by the DCFO. Check initially all document submitted for approval of DCFO.
• Arrange appointments and meetings for DCFO, master the working calendar of DCFO.
• Attend meeting with DCFO and sometime represent DCFO in some meetings as requested by DCFO.
• Translate verbally and in writing for DCFO as requested. Do the secretarial jobs for DCFO before/during/after the meeting.
• Assist DCFO in travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...
• Support DCFO in working with relevant departments to complete the procedures and processes includes but not limit to work permit, visa & resident permit, reports, schooling, housing contract...
• Must be able to meet the attendance guidelines of the job and adhere to departmental and company policies.
• Always maintain confidentiality on all matters.
• Demonstrate essential overall knowledge of the organization.
• Understand the responsibilities of other units and departments and co-operate with Heads of department in assisting DCFO. Take dictation of correspondence as required.
• Handle general enquiries and upon requests of DCFO.