Executive Assistant

- Maintain general filing systems for Chief Marketing Officer (CMO), control all data, information, contact records, document & report... as requested by the CMO.
- Prepare files, reports, correspondence and other relevant business documentation upon the request of the CMO.
- Prepare and organize paperwork and mail.
- Receives, opens, distributes incoming mail and documents as assigned by the CMO. Check initially all document submitted for approval of CMO.
- Arrange appointments and meetings for CMO, master the working calendar of CMO.
- Attend meetings with CMO and sometime represent Chief Marketing Officer in some meetings as requested by CMO.
- Translate verbally and in writing for CMO as requested. Do secretarial jobs for CMO before/during/after the meeting.
- Assist CMO in travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...
- Support in working with relevant departments to complete the procedures and processes includes but not limit to work permit, visa & resident permit, reports, schooling, housing contract...
- Must be able to meet the attendance guidelines of the job and adhere to departmental and company policies.
- Always maintain confidentiality on all matters.
- Demonstrate essential overall knowledge of the organization.
- Understand the responsibilities of other units and departments and co-operate with Heads of department in assisting CMO. Take dictation of correspondence as required.
- Handle general enquiries and upon requests of CMO.