Executive Assistant

Maintain general filing systems for Deputy Chief Financial Officer, control all data, information, contact records, document & report... as requested by the Deputy Chief Financial Officer.
Prepare files, reports, correspondence and other relevant business documentation upon the request of the Deputy Chief Financial Officer.
Prepare and organize paperwork and mail.
Receives, opens, distributes incoming mail and documents as assigned by the Deputy Chief Financial Officer. Check initially all document submitted for approval of Deputy Chief Financial Officer.
Arrange appointments and meetings for Deputy Chief Financial Officer, master the working calendar of Deputy Chief Financial Officer.
Attend meeting with Deputy Chief Financial Officerand sometime represent Deputy Chief Financial Officerin some meetings as requested by Deputy Chief Financial Officer.
Translate verbally and in writing for Deputy Chief Financial Officeras requested. Do the secretarial jobs for Deputy Chief Financial Officerbefore/during/after the meeting.
Assist Deputy Chief Financial Officerin travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...
Support Deputy Chief Financial Officerin working with relevant departments to complete the procedures and processes includes but not limit to work permit, visa & resident permit, reports, schooling, housing contract...
Must be able to meet the attendance guidelines of the job and adhere to departmental and company policies.
Always maintain confidentiality on all matters.
Demonstrate essential overall knowledge of the organization.
Understand the responsibilities of other units and departments and co-operate with Heads of department in assisting Deputy Chief Financial Officer. Take dictation of correspondence as required.
Handle general enquiries and upon requests of Deputy Chief Financial Officer.