Export/ Import Manager

*Export
• Receive PO from customers, check stock and past shipment if any detail to note/follow
• Prepare related request and send to factory (production/printing/working/delivery/co-operation request)
• Make shipping document (invoice, packing list, sales contract, SI, ...)
• Receive container information from agent and inform factory delivery note
• Sent shipping document to agent and guide them which document should be prepare (customs sheet, BL, Insurance, C/O)
• Receive draft customs sheet from agent, check carefully to avoid mistake, confirm or ask them revise
• Received draft shipping document (BL, Insurance, CO) from agent. Check draft and confirm or send to customer for their confirmation
• Update to customer if any change/delay about shipment
• Collect photo of empty/full container
• Once vessel depart, push agent for final document, sent final document to customer
• Create FAST invoice
• Collect material invoice/import customs sheet for C/O apply
*Import
• Prepare PO, send to supplier
• Pushing/check with supplier about cargo ready date, shipping schedule and inform sales incharge
• Receive draft shipping document from supplier, check and confirm/ask to revise
• Receive arrival notice, send scan document and share cargo information so they can prepare customs sheet
• Get debit note from shipping line, prepare payment request and send to accounting dept / or ask agent to pay
• Checking draft import customs sheet, confirm or ask to revise
• Prepare import tax payment voucher, record payment in import tax book
• Arrange with factory to deliver cargo to factory, prepare cargo arrival notice by email
• Input import cargo data into FAST
*Local export
• Make local export document for salesman (invoice/packing list)
• Create stock issue and invoice on FAST
• Send document to agent to prepare draft customs sheet
• Send customs sheet to accounting team and customer
*Other
• Support SD to manage PO from customer/ communicate with customer, agent, factory
• Update export detail status weekly
• Update USD payment status weekly
• Service statement reconciliation with the forwarder, confirm or ask them to revise
• Prepare payment request to pay for forwarder
• Making monthly report for SD (USD payment, export analysis, expense form, exchange rate,...)
• Check/prepare SOA with customer/supplier, prepare payment request
• Prepare USD cash flow estimation, prepare document for accounting team to make USD payment
• Support QC/purchasing team on collect COA/MSDS when import material, make COA list
• Process send cargo/sample by DHL
• Work with Thai Son to renew the digital signature and customs declaration software
• Prepare hard copies of import and export documents for accounting record-keeping.
• Update new government regulations on import and export.
• Verify import and export information as requested by the SD/manager (HS code, relevant regulations, handling costs, etc.)
• Other task assign by SD and top manager.