F&B Administrative Assistant - Park Hyatt Phu Quoc - Pre-opening stage

Prepares the relevant materials for all meetings attended by Director of F&B: Daily Operations Meeting, Executive Committee Meetings, Departmental Meetings...
Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
Makes copies of correspondence or other printed matters.
Prepares outgoing mail.
Types, takes dictation and minutes, draft letters, files and traces and composes correspondence.
Monitors and maintains the proper appearance of the office area.
Reads and routes incoming mail and outgoing correspondences.
Handles outgoing mails by courier.
Ensures travel authorization forms are fully completed and signed by the respective executive before handing over to the Director of Finance for signature.
Handles monthly requisition of stationeries/general and dry goods stores.
Checks and updates employees' attendance records for Division Heads approval and obtain individual employee's signature before forwarding it to Human Resources/Accounting