Finance and Legal Officer

Departmen: HR, Admin and Finance
Reporting To: Entity Director + HQ CFO
Locatio: Ho Chi Minh City, Vietnam
Prepared By: HR Department
ATIXIS is a French engineering and project management group delivering complex construction projects from concept to completion across commercial, healthcare, public, industrial, and energy sectors. Headquartered in Paris, ATIXIS has been expanding its presence in Asia since 2017, with an office in Ho Chi Minh City.
Since 2022, TERAO, a pioneer in sustainable building and energy efficiency consulting founded in Paris in 1993, has been part of the ATIXIS Group.
Together, ATIXIS and TERAO provide integrated engineering, project management, and sustainability solutions throughout the entire building lifecycle, including green building certifications (LEED, BREEAM, HQE, WELL), building performance simulations, energy audits, carbon assessments, and operational optimization.
By joining our Vietnam team, you will contribute to innovative international projects while working in a dynamic, multicultural environment committed to technical excellence and sustainable development.
JOB SUMMARY
• Supporting corporate finance: financial planning based on Business Plan, budgeting, forecasting, cash flow management; and accounting: FS review, data collection and reconciliation, tax compliance and tax payment, other related HR regulation compliance and payment
• Supporting legal monitoring and review: overall review of business laws, corporate laws and trade laws
• Supporting purchase contracts set up and payment for subcontracts (domestics and imported purchase service)
KEY RESPONSIBILITIES
Finance
• Prepare annual budgets for BP forecast with the support of the BU managers and Director for project expenses.
• Prepare annual closing forecast
• Monitor financial reports prepared by Outsourced Accountant and financial audits prepared by Independent Auditor
• Prepare monthly cash flow forecast and cash flow report
• Manage Banking and Banking Relationships: payment transaction, online bank transfer, bank balance monitoring, Bank reconciliation, Bank account opening/closing
• Coordinate with the Outsourced Accountant on data collection, reconciliation and monthly/annual closings
• Collect and consolidate project/expense forecasts from BU managers and monitor budget variances by Business Unit by month
• Prepare financial reports and analyses for the Board of Directors
• Maintain and file supporting documents for finance, accounting, tax and contracts, ensuring a complete and audit-ready record trail
• Issue client and VAT invoices and track receivables.
• Follow up on incoming payments.
• Prepare Corporate Income Tax (CIT) filings.
• Support external and statutory audits by preparing schedules and responding to auditor queries.
• Ensure timely and accurate tax filings (VAT, CIT, FCT, PIT) in compliance with Vietnamese regulations.
Legal
• Review contracts, agreements: sale and purchase, freelancing before execution
• Ensure contract terms align with company policies, legal requirements and the company's cash-flow position, in collaboration with HR on labor contracts, internal labor regulations, disciplinary cases and Labor Code compliance.
• Monitor compliance with applicable laws, regulations: business certificates, industry requirements
• Support the implementation of compliance updates with Outsourced Legal Advisor
• Maintain a contract register and track key dates, renewals and obligations.
• Flag legal and compliance risks to the Entity Director and escalate as needed.
Subcontracting and IC transactions
• Conduct review and subcontract / frame contract set up with the support of the admin team.
• Follow up purchase invoices, payment and documents of related project subcontracts
• Monitor the related parties' expenses: IC contributions, cost sharing for alignment and reconciliation with other subsidiaries, entities in the Group.