General Manager Assistant

* Scope of Position:
Serves as the right hand of the General manager and represents the General Manager both
internally within the organization and externally with government and local authorities
* Responsibilities (for executives additional: the subordinated departments with the particular functions of the employees)
• Supporting to GM in daily routine work by maintain GM working calendar, prepare agendas, briefings and input materials for daily meetings, appointments, travels and events
• Lead in project management of projects that owning by GM. Play the role of PM by setting objectives, preparing budgets, setting priorities, managing the time schedule, gathering cooperation, monitoring progress, problem solving and adjusting plans.
• Lead in organizing Regional meetings and activities, Operations routine meetings and activities by make plan ,formulate agenda, implemenet activities as well as results tracking.
• Lead in Executive Department office work, including host guests, maintaine office daily supply , create, maintain and improve Executive Office 5S system.
• Lead in budget process for Executive Department, monitoring of budget fulfillment
• Cost management to GM and Executive department
• Core information and confidencial management, ensures discreet handling of confidential information.
• Conduct research, assemble data and prepare reports, presentations and documents for the GM.
• Maintain GM reports and Operations reports.Track and monitor objectives fulfillment status of staff
• Read and analyses incoming memos, minutes, reports and correspondence, determine their significance and plan their distribution. Assigns tasks to staff as appropriate.
• Accompanies GM to meetings and on travel, as appropriate, for supporting GM of business discussion, data analysis and logistics arrangements.
• Work with local authorities and agencies to ensure a health and rewarding public environment of Gentherm. Serve as window person to local public.
• Plan agenda and travel of guests of the GM, including Gentherm Excetiveis. Assign the planning of visits of other visitors to other assistant staff as needed.
• Create, organize, file and maintain corporate documents and reports
• Review and filter contracts and other documents, including legal documents, contracts and other which need to be approved by GM and provide analysis and input related to those documents for GM's consideration
• Plan and co ordinate all travel arrangments for the GM
• Participates in brainstorming sessions of various projects
• Provide English/Vietnamese translation support to GM in correspondence, contracts and meetings
• Assign tasks to staff as needed