Location:140B Nguyen Van Troi, Ho Chi Minh City
About ELSA:
Founded in 2016, ELSA harnesses the power of generative AI to improve English communication skills globally with headquarters in San Francisco and offices in Lisbon, Tokyo, Jakarta, Singapore, Ho Chi Minh, Hanoi, and Sao Paulo. ELSA is at the forefront of AI-driven language learning innovation, transforming how people worldwide enhance their English-speaking skills. Vietnam. With over 50 million users and 1 billion hours of anonymized English audio data, ELSA's depth of data and ability to improve English communication skills is unmatched. ELSA's hyper-personalized learning paths adapt to users' goals and interests, making learning engaging and effective. Business learners have industry and role-based learning, enabling them to improve their English daily at work. ELSA is backed by leading investors including Gradient Ventures - Google's A.I. fund, Monk's Hill Ventures and Global Ventures. ELSA's vision is to transform lives and organizations through effective spoken English.
About the role:
We are looking for a highly organized and proactive Global Operation Executive (Executive Assistant) to support senior leadership at ELSA Corp. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and excels at managing schedules, coordinating cross-functional projects, and acting as a liaison between internal and external stakeholders.
The ideal candidate has prior experience supporting C-level or senior executives in high-growth companies, particularly in revenue-driven or startup environments.
Key Responsibilities
- Calendar & Meeting Management: Manage the VPs calendar, schedule internal and external meetings, and coordinate global travel logistics.
- Stakeholder Communication: Serve as the primary point of contact for internal teams and external partners, ensuring clear and timely communication.
- Project Coordination: Support key strategic and revenue initiatives by tracking progress, following up on action items, and ensuring timely execution.
- Administrative Operations: Oversee expense reporting, document preparation, and records management.
- Event Planning: Organize logistics for executive off-sites, industry conferences, and partner/client meetings.
- Confidentiality: Handle sensitive information with the utmost professionalism and discretion.
- Workflow Optimization: Proactively identify and implement improvements to enhance administrative processes and executive efficiency.
What We're Looking For
- Experience: 3-5+ years as an Executive Assistant, ideally in a high-growth, sales, or revenue-focused environment.
- Organizational Skills: Strong time-management and multitasking abilities, with attention to detail and prioritization.
- Tech Proficiency: Comfortable using Google Workspace, Microsoft Office, Slack, Zoom, and CRM tools such as Salesforce or HubSpot. Familiarity or curiosity about GenAI tools (e.g., ChatGPT, Gemini, Perplexity) is a strong plus.
- Communication: Excellent verbal and written communication skills; able to represent the executive office professionally across all channels.
- Initiative: A proactive problem-solver who anticipates needs and takes ownership.
- Adaptability: Thrives in a fast-paced, evolving environment with minimal supervision.
- Preferred: Experience in SaaS, edtech, or startups. Fluency in two or more languages is preferred (especially Japanese, Bahasa, Mandarin, or Vietnamese).
Why Join ELSA
- Attractive Package salary
- Working time: Mon-Fri (9am 6pm), Hybrid model - 1 remote working day on Fridays
- 12 days Annual leave, 1 Birthday leave, 1 Christmas leave
- Premium health insurance (Generali) and annual health check-up to keep you in top shape
- Full social insurance
- Free ELSA Premium courses to polish your language skills
- Annual company trips and quarterly happy hours work hard, play hard!
How to Apply
Please send your resume to [email protected] with the subject line: Executive Assistant Application [Your Name].
We look forward to hearing from you!
