HCM - Operation Executive (Event)

JOB PURPOSE:
Operation Executive will support the execution and delivery of event projects by coordinating tasks, managing vendors, and ensuring smooth day-to-day operation under the direction of Event Lead.
JOB DESCRIPTION:
Project Planning & Execution
Participate in event planning and execute assigned tasks under Event Lead direction
Follow project timeline and ensure deliverables are on track
Sourcing & Task Management
Source and coordinate with vendors/suppliers (design, production, programming, etc.)
Manage assigned scopes within projects (e.g. production items, content flow, reporting)
Monitor progress and proactively update status to Event Lead (WIP tracking)
Coordination
Work closely with internal teams (creative, account, production...) to ensure alignment
Support cross-functional collaboration to deliver event requirements
Reporting & Documentation
Prepare reports, recap materials, and internal documentation for assigned projects
Learning & Development
Continuously improve knowledge of event management, production, and industry trends
Proactively learn and adapt to new tools, processes, and working methods
JOB REQUIREMENT:
Experience & Background
1-3 years experience in event, activation, or related field (agency experience is a plus)
Background in Marketing, Communications, Event Management or relevant fields
Skills
Strong organizational and multitasking skills
Good communication and coordination ability
Detail-oriented with strong sense of responsibility
Basic understanding of event production and execution flow
Ability to work under pressure and tight deadlines
Strong proficiency in PowerPoint/Google Slides and Excel (required for proposal building, budgeting, and reporting)
Mindset
Proactive, willing to learn, and can-do attitude
Team player with positive working spirit
Flexible and adaptable in fast-paced environment
Language
Good English communication (written & spoken)
Bonus Points
Experience in handling vendors/suppliers
Experience working on large-scale events, launches, or brand activations
Basic skills in proposal/presentation (PowerPoint, Google Slides)
BENEFITS:
Competitive Salary + Performance Bonus
12 days of Annual Leave, 01 day of Birthday Leave + 01 WFH day per month. For Management level: 5 days of Recovery Leave
Employee Benefit: Social insurance, Premium health insurance (Bao Viet)
Company Activities: Company trip, teambuilding, YEP + L&D Activities
Occasion-based offerings: Birthday, wedding, maternity, ...
Annual Performance appraisals and promotion
Other benefits according to regulations
A dynamic, creative, and challenging work environment
Opportunities for professional and personal development
WORKING HOURS & LOCATION:
Working Hours: Monday - Friday, 9:00 AM - 6:00 PM.
Location: A Plus Building, 230/18 Pasteur, Ward 6, District 3, HCMC