[HN] Tổ Chức Phi Chính Phủ Humanity & Inclusion Tuyển Dụng Thực Tập Sinh Admin And Logistics, Nhân Viên Procurement & Facility Full-time 2026

COMPANY INTRODUCTION
Địa điểm: Hà Nội - Loại hình công ty: Cơ Quan Nhà Nước; NGO/NPO/CLB Tình Nguyện - Lĩnh vực kinh doanh: - Quy mô công ty: Nhỏ (< 49 người có BHXH) - Website: [protected info]
Humanity & Inclusion (HI), Legal name Federation Handicap International, is an independent and impartial aid and development organisation with no religious or political affiliations operating in situations of poverty and exclusion, conflict and disaster. We work alongside people with disabilities and vulnerable people to help meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
Since the organisation was first founded in 1982, we have set up development programmes in 62 countries and responded to many emergencies. Today we have a budget of around 150 million euros, with 3.500 employees worldwide.
HI is engaged in an employment policy that promotes non-discrimination principles and the rights of all applicants and staff, including persons with disabilities. For further information about the association: www.[protected info].
Procurement & Facility Officer
Địa điểm: Hà Nội - Tính chất công việc: Toàn thời gian - Chuyên môn: Hành chính, Nhân sự - Kinh nghiệm: Yêu cầu ứng viên có kinh nghiệm; Không cần kinh nghiệm - Đừng lo! Chúng tôi sẽ đào tạo bạn từ đầu. Có kinh nghiệm là điểm cộng! - Mức lương: Thỏa thuận
JOB DESCRIPTION
Procurement accounts for 60% and Facility for 40%
Mission 1: Contribute to Strategy and steering
Contribute to drafting, and revising the Logistics StratOp by reporting risks and proposing solutions in the area of her/his responsibility to the Country Logistics Supervisor
Contribute to developing and contextualizing the adapted logistics procedures
Drafts the incident reports when relevant;
Prepare, update, and share logistics reports (PMC, CMC, VMC, etc.) on set schedules and analysis data on a dashboard;
Participate in the preparation of the yearly budget regarding expenses related to HI office structure
Contributes to internal control within his or her area of responsibility and implements the corrective actions identified.
Mission 2: Implement HI's standard and accountability within his/her area of responsibility
Ensures compliance with Logistic and other HI standards with regard to policy, processes, and tools of HI and institutional donors
A main contributor to response to Logistic audit
Implement LINK platform by updating it regularly and ensure archiving in the system in order to have completed purchase files
Provide support to other LINK users to ensure its smooth operations
Mission 3: Operational implementation of logistics
Responsibility 1: Carry out efficient management of Logistics planning
Identifies regular requirements related to logistics (donors, supply, transport, communication customs, etc.)
Evaluate the capacities of the available and mobilizable logistics resources in his/her areas
Contribute to establishing a resource plan to run a project
Takes part in defining the procurement strategy such as identifying markets, applicable procurement procedures, and establish priority to perform all appropriate preparations necessary for the supply (procurement schedule)
Monitor the supply plan deadlines and issue reminders as necessary
Sourcing of the supply through extended local and non-local searches (call for interests)
Maintain supplier database, price list, and availability
Maintain partnerships with suppliers to facilitate resolving procurement problems
Responsibility 2: Carry out efficient management of the procurement
Review all incoming requests for compliance with the procurement procedure and the needs are well-understood
Obtaining quotations
Review and analyze bids/quotations to recommend the best-qualified supplier to a committee
Request for validations from internal stakeholders according to the Designated Purchase Signatory Table
Prepares purchasing documents (RFQ, Summary Bid analysis, Bridger check form, Purchase Order/Purchase Contract/ Framework Order, Framework Agreement, Delivery Note/Reception Note, and Request for Payment) and arching all the documents digitally
Follow up closely with the suppliers, keep the status of the purchase up-to-date in the Link system and report to the project if needed
Quality and quantity check for purchased items/services
Handover the requested items/services to the requester at the right time and right place smoothly
Ensure monthly payment relating to recurrent purchases (courier, transportation, office renting, air tickets, hotel, office supplies and etc.) to Finance Dept. is timely
Manage all suppliers related to office service including monitoring supplier performance, and contract validity and ensuring the timely contract extension/renewal
Responsibility 3: Ensure efficient management of HI equipment/assets
Ensure that the Equipment Monitoring Chart (EMC) is accurate and up-to-date
Make sure new equipment has equipment identification code
Periodically physically check and verify the equipment/asset/general asset list
Prepare adequate documentation that justifies the change of status of equipment (certificate of donation, certificate of sale, certificate of loss, etc.) and ensure they are approved by the Country Logistics Supervisor,
Ensure the General Asset List is up-to-date
Leading under the supervision of the Country Logistics Supervisor in the disposal process (internal/external bid, sale as recycling, destruction, etc.)
Facilitate with RITM and/or external service provider for equipment maintenance/repairing
Coordinate with RITM/CLS to allocate equipment to users
Ensure that concerned staff receives training on properly using specific equipment (laptops, etc.).
Responsibility 4: Ensure correct management of premises and other general facility
Ensure that HI premises (offices and international staff's accommodations if any) are safe and secure, proceed to regular security assessment and propose solutions when a risk is identified,
Be the focal point for problems that arise in HI premises (HI offices and staff accommodation if any) and propose and/or provide effective solutions to those problems,
Performing routine inspections in the office and making repairs as needed
Supervise the work done by external service providers (maintenance and reparation, cleaning of HI premises),
Supervise the follow-up of HI premises' contract (offices and international staff's accommodation) and anticipate the renewal or the termination of these contracts, on request identify potential new premises for rental
Carry out travel booking (bus ticket, air ticket, accommodation) in the country
Forecast the needs for stationery and office supplies, stock monitoring report is up-to-date and accurate
Mission 4: Emergency preparedness and response
Contributes to the programme's emergency preparedness actions and, during an emergency response, adapts his/her working practices to help facilitate an effective humanitarian response by HI
Other mission: The Procurement & Facility Officer could be asked to undertake any other duties requested by the Country Logistics Supervisor
REQUIREMENTS
Bachelor's degree in Economics& Business Administration, or a related field; or an equivalent professional qualification.
Minimum of 4 years of relevant experience in procurement, supply chain and office/facility administration.
Strong procurement skills, including contracting, market analysis, and supplier management.
Good knowledge and practical use of MS Office applications (Word, Excel, Outlook, PowerPoint).
Experience working with an international NGO, multilateral agency, or donor-funded project (preferred).
Excellent interpersonal and communication skills.
Strong organizational abilities and capacity to manage multiple tasks.
Ability to work both independently and as part of a team.
High attention to detail and accuracy.
Strong service mindset
Fluency in written and spoken English.
BENEFITS
Follow HI Vietnam's policies
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 7/6/2026
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
APPLY NOW
Admin and Logistics Intern- MIC Project
Địa điểm: Hà Nội - Tính chất công việc: Thực tập; Toàn thời gian - Chuyên môn: Hành chính, Nhân sự - Kinh nghiệm: Không cần kinh nghiệm - Đừng lo! Chúng tôi sẽ đào tạo bạn từ đầu. Có kinh nghiệm là điểm cộng!; Yêu cầu ứng viên có kinh nghiệm - Mức lương: Thỏa thuận
JOB DESCRIPTION
Phạm vi công việc
Thực tập sinh sẽ làm việc trực tiếp dưới sự hướng dẫn và giám sát của cán bộ kỹ
thuật (Technical Officer - TO) của Dự án MIC.
Các nhiệm vụ chính bao gồm nhưng không giới hạn:
1. Hỗ trợ hành chính
 Hỗ trợ chuẩn bị, sắp xếp và lưu trữ hồ sơ, tài liệu liên quan đến hoạt động small
grants;
 Tổng hợp danh sách tham gia, biên bản họp, tài liệu hoạt động và các biểu mẫu
theo dõi theo yêu cầu của dự án.
2. Hỗ trợ hậu cần và điều phối hoạt động
 Hỗ trợ công tác hậu cần cho các cuộc họp, hội thảo, tập huấn và sự kiện của các
OPDs;
 Hỗ trợ sắp xếp lịch làm việc, điều phối hoạt động và chuẩn bị tài liệu, vật tư phục vụ
triển khai hoạt động.
3. Hỗ trợ theo dõi và giám sát hoạt động
 Hỗ trợ theo dõi tiến độ triển khai các hoạt động small grants và cập nhật thông tin
hoạt động;
 Tham gia hỗ trợ giám sát thực địa khi cần;
 Hỗ trợ thu thập tài liệu minh chứng như hình ảnh, danh sách tham dự, tài liệu truyền
thông và các thông tin liên quan khác;
 Thực hiện các công việc khác theo phân công của Technical Officer và nhóm dự án
MIC.
REQUIREMENTS
Yêu cầu đối với ứng viên
Yêu cầu tối thiểu
 Sinh viên năm cuối hoặc mới tốt nghiệp đại học/cao đẳng các ngành:
o Công tác xã hội,
o Y tế công cộng,
o Truyền thông,
o Hành chính,
o hoặc các ngành liên quan;
 Có kỹ năng sử dụng MS Office (Word, Excel, PowerPoint); Canva;
 Có kỹ năng tổ chức, quản lý công việc và giao tiếp tốt;
 Có tinh thần trách nhiệm, cẩn thận và chủ động trong công việc;
 Có khả năng làm việc nhóm và phối hợp với nhiều bên liên quan;
Ưu tiên
 Có kinh nghiệm tham gia hoạt động NGO/dự án phát triển;
 Có hiểu biết hoặc quan tâm đến lĩnh vực người khuyết tật và hòa nhập xã hội;
 Ưu tiên ứng viên là người khuyết tật đáp ứng yêu cầu công việc.
BENEFITS
Theo chính sách của tổ chức
HOW TO APPLY
Submit your application via the APPLY NOW button below.
Deadline: 23:59 7/6/2026
Note: Only selected candidates will be contacted (via email). Make sure that your email and Spam/ Promotions box are checked regularly so that you will not miss any notifications from us.
APPLY NOW