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Mô tả công việc
Mô tả Công việc
Objectives
We are looking for an HR Admin Executive to contribute to the efficient operation of the organization by providing high-quality administrative management, assisting the BOD and fostering clear internal communication. With a clear awareness in HR processes and office management to ensure smooth day-to-day operations, support leadership effectiveness, and help maintain a cohesive and engaged workplace environment.
Job Description
Personal Assistance to the BOD (50%)
Manage and maintain calendars for the BOD, including personal schedules, appointments, meetings, and events.
Organize complex travel itineraries, accommodations, visas, transportation, and related logistics for business and personal needs.
Manage personal or family service providers (e.g., drivers, service maintenance, etc.).
Coordinate family-related activities and errands as required (e.g., bookings, events, school liaison).
Support personal requests such as gifting, renewals (e.g., passports), deliveries, and general errands for the BOD.
Prepare, format, and organize reports, presentations, and correspondence as requested.
Handle confidential documentation, board papers, and email communications on behalf of the BOD.
Take meeting minutes, prepare meeting summaries, and ensure action items are followed up.
Act as liaison between the executive office and internal departments to ensure aligned scheduling, smooth workflows, and communication.
Other tasks as assigned by the Line Manager.
Administrative Management (40%)
Manage office operations and maintain an organized work environment.
Oversee office supply inventory and procurement.
Maintain and update employee records and HR databases.
Coordinate meetings, travel arrangements, and company events.
Handle day-to-day clerical tasks such as filing, scanning, data entry, and correspondence.
Coordinate with external vendors to ensure the company 's smooth operation.
Internal Communications (10%)
Support the delivery of internal communications and employee announcements.
Coordinate the distribution of company updates, HR notices, and newsletters.
Assist in promoting employee engagement and internal events, aligned with Engagement Objectives & Plan.
Yêu cầu
Yêu Cầu Công Việc
Job Requirements
Skills & Knowledge & Qualification
Must have
Bachelor's degree in Human Resources, Business Administration, or related field.
1-2+ years of experience in administrative, HR roles or operation/assistant.
Strong problem solving skills.
Excellent organizational and multitasking skills.
Strong verbal and written communication abilities. English skills are required.
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
High level of integrity, discretion, and professionalism.
Ability to work independently and with cross-functional teams
Good to have
Experience coordinating internal events or communications
Strong interpersonal skills and ability to interact across departments and levels
PMAX-er Identification
Client Impact: Everything we do is ultimately to deliver real client impact and value.
Innovation: Drive change and innovative new ideas to create more values for clients, teams and society.
People Development: Attract, develop, and retain the most talented people. Development is a responsibility, not a choice, of both the individual as well as the organization.
Integrity: Be honest and show a consistent and uncompromising adherence to what is right, even if it is at our own cost.
Teamwork & Fun: The cooperative and collaborative effort of a team to achieve a common goal or to complete a task, and trying to build a joyful & enjoyable atmosphere for everyone.
Extreme Ownership: The practice of owning everything in your world, to an extreme degree. Think of yourself as the owner of the company. It means you are responsible for not just those tasks which you directly control, but for all those that affect whether or not your task is successful.
Benefits
Competitive salary range with quarterly & yearly incentives and 13th-month salary
Flexible working time with 4 days working from home per month and 15 paid leaves per year
Insurance as full salary (SHUI)
Annual health check-up and Healthcare Insurance PVI for all employees
Laptop supply/allowance or support for laptop purchase costs on an individual basis
Internal training & career development opportunities, and external L&D budget sponsorship
Team bonding budget quarterly, snack time to engage team members
Quarterly, Yearly Recognition Gifts & Awards and gifts on special occasions (birthday, New year...)
Holiday activities; Company trip; Year End Party; Company Birthday; Culture Day; Quarterly Town Hall.
Other staff welfare allowances.
Quyền lợi
Laptop
Chế độ bảo hiểm
Du Lịch
Phụ cấp
Chế độ thưởng
Chăm sóc sức khỏe
Đào tạo
Tăng lương
Công tác phí
Phụ cấp thâm niên
Nghỉ phép năm
Thông tin chung
- Ngày hết hạn: 23/06/2025
- Thu nhập: Cạnh tranh
Nơi làm việc
- 95 Đường Cách Mạng Tháng 8, Bến Thành, Quận 1, Thành phố Hồ Chí Minh
