HR & Admin Executive

1. MAIN PURPOSE OF THE POSITION:
To oversee daily administrative operations to ensure smooth office and factory support services, while providing HR coordination to maintain efficient workplace management and compliance with company policies.
2. JOB DESCRIPTION:
• Act as factory receptionist: welcome guests and visitors, answer phone calls, and manage incoming/outgoing mail, documents..
• Ensure factory assets, sanitation, security, and safety are well maintained.
• Arrange business travel (air tickets, hotel bookings), meetings, and transportation for staff.
• Handle procurement activities at the plant and coordinate with vendors.
• Support HR team in company events, recruitment activities, compliance matters, and internal communications.
• Assist in preparing company regulations, disciplinary procedures, timesheets, and employee health check-ups.
• Provide administrative support to departments (stationery, uniforms, equipment, etc.).
• Prepare administrative documents such as official letters/reports to authorities, meeting minutes, and filing documents.
• Process monthly payments and track administrative expenses and budgets.
• Manage and maintain company licenses, permits, and insurance documents.
• Handle legal procedures as: Firefighting, Visa, work permit, ISO...