HR & Admin Executive

Mô tả công việc
Administration Duties
Handle work permits and residence cards for expatriates.
Manage flight, hotel, and car bookings for regional member visits and the Managing Director.
Maintain updated information on hotel rates and share changes with all employees.
Manage vendor contracts, payments, and immigration processes.
Monitor and purchase office stationeries and pantry items to maintain sufficient stock.
Forecast annual operation budgets for Business Planning (BP) and Forecast (FC).
Support contract management via DocuSign and handle internal reporting.
Facility Management & Office Maintenance
Manage and maintain office facilities, liaising with landlords, internal staff, and vendors regarding maintenance issues.
Prepare documentation for the maintenance of office equipment, including copiers, vending machines, and pest control services.
Ensure office premises, equipment, and facilities are properly maintained.
Legal & Compliance Support
Support the RHQ Legal team in document preparation and follow-up.
Maintain the safety of company legal documents.
Follow up on compliance activity plans and complete compliance reports as required by RHQ.
Yêu cầu công việc
Education & Qualifications
Bachelor's degree in Business Administration or a similar discipline from a recognized college or university.
Experience & Knowledge
Minimum 3 years of working experience in a similar position.
Experience in supporting or managing the coordination and execution of Annual Operating Plans, as well as monthly and quarterly forecasting.
Familiarity with procurement processes, company legal registration issues, and compliance commitments.
Skills & Competencies
Fluent communication skills, both verbal and written.
Ability to work under pressure and complete multi-tasks within stipulated timelines.
Analytical mindset with attention to detail and a high degree of accuracy.
Creative, fast learner with strong problem-solving skills.
Computer literate (MS Word, Excel, PowerPoint).
Personality & Attitude
Honest, discreet, and possesses a high level of integrity.
Ability to work independently as well as collaborate effectively within teams.