HR & Administrative Manager

Mô tả Công việc
Job Description:
Recruitment:
○ Lead Human Resource Team to assure a fully functional Human Resource workflow for vidaXL office at Vietnam.
○ HR manager (HRM) leads to find a fully functional HR team from scratch to maturity for vidaXL office at Vietnam.
○ Recruitment and Talent Acquisition: Leading recruitment process like creating job descriptions, sourcing candidates, conducting interviews, and collaborating with all the managers to identify skill requirements.
○ Employee Onboarding and Offboarding: Facilitate the smooth onboarding of new hires by coordinating orientation, training, and necessary paperwork. Handle offboarding processes when employees leave the company.
Regulation and Policy:
○ Monitoring implementation of HR policy and procedure
○ Compensation and Benefits programs: ensuring they are competitive and aligned with industry standards.
○ Employee Relations including conflict resolution, disciplinary actions, and employee grievances.
○ Policy and Compliance: Ensure HR policies and procedures are up-to-date, compliant with labor laws, and consistent with company-wide HR policies.
○ Workforce Planning: Anticipate talent needs and work with leadership to develop workforce planning strategies to meet future demands.
○ Employee Engagement: Implement initiatives to foster a positive and engaging work environment for employees.
v Training, Development and Career Management:
○ Employee Development and Training: Work with all the managers to identify training needs and create development programs to enhance employees' skills and knowledge.
○ Career Pathing and Succession Planning: Collaborate with all the managers to develop career paths for each employee and identify potential successors for key roles.
Performance Measurement and Evaluation:
○ Develop and implement performance management systems for all the employees, including setting objectives, conducting performance reviews, and identifying areas for improvement.
Payroll process:
○ Process and prepare Staff payroll for each month
○ Checking and clarify attendance report with all outlets
○ Checking and verify with all support doccuments (Overtime pay, Staff Transfer, New Staff, Resignation Staff, Staff Lateness and Absent...)
○ Assisting Operation Manager and Director of Operation to do Yearly Performance Appraisal
○ Deal with HR issue regarding to staff issue, poor performance, regulation and policy issue
Office Administration & Other:
○ Manage the admin team, including receptionist, maid, drivers and IT, ...
○ Manage office equipments, furniture, stationeries, staff amenities (tea, coffee), etc.
○ Manage factory maintenance, external relations
○ Assist overseas employees (Visa application, shipping, demobilization, airfare, etc.) as they demobilize from China
The relevant permissions are detailed in the annex: email, laptop, ...