HSSE Specialist (Freight Forwarder)

Job Description:
1. Purpose of the Role The Executive, QHSSE supports the implementation, maintenance, monitoring, and continual improvement of Quality, Health, Safety, Security and Environment requirements across DSV Road Vietnam. The role helps ensure that Road transport activities, sites, subcontractors, and relevant customer solutions comply with applicable DSV policies and procedures, management-system requirements, customer obligations, and Vietnamese legal requirements.
The scope includes quality management, occupational health and safety, security, environment, HealthcareQMS / GDP transportation requirements where applicable, and dangerous-goods compliance support.
2. Key Responsibilities
Quality and integrated management systems
Implement and maintain the applicable Quality Management System and other approved DSV management-system requirements for Road operations in North of Vietnam.
Control QHSSE documents and records, ensuring that controlled documents are reviewed, approved, current, accessible, and retained in accordance with applicable requirements.
Plan and conduct internal audits, process audits, site inspections, and follow-up reviews; coordinate external, certification, customer, and authority audits as assigned.
Maintain audit findings, corrective and preventive actions, root-cause analyses, evidence, owners, and due dates through verified closure.
Support maintenance of applicable ISO certifications and other approved standards within the certified scope.
Prepare periodic quality reports, trend analyses, and management-review input.
Health, safety, security and environment
Support implementation of DSV Group and local QHSSE requirements at Road sites and activities, including Safe Systems, Safe People, Safe Equipment, and Safe Workplace principles.
Coordinate risk assessments, workplace inspections, contractor and subcontractor checks, and planned or unannounced compliance checks based on risk.
Coordinate QHSSE induction, awareness, toolbox talks, and role-specific training; maintain complete and current training records.
Support reporting, investigation, root-cause analysis, and corrective action for incidents, near misses, unsafe conditions, security events, environmental events, and non-conformities.
Monitor agreed local QHSSE action plans and escalate overdue or high-risk items to the responsible management and functional QHSSE lead.
Support physical security controls, security assessments, and improvement recommendations in line with applicable DSV requirements.
Support environmental compliance, resource-efficiency initiatives, waste controls, and required environmental reporting within the local scope.
Legal, customer and operational compliance
Maintain awareness of QHSSE legal and other compliance obligations applicable to DSV Road Vietnam and support periodic compliance evaluation with the responsible functions.
Support controls for transport of dangerous goods, including verification of applicable licences, documentation, training, vehicle or equipment conditions, and escalation of gaps to accountable management.
Support HealthcareQMS and GDP transportation compliance for healthcare and pharmaceutical shipments where included in the approved DSV Road Vietnam scope.
Assess relevant Road processes, sites, and subcontracted activities against applicable QHSSE, GDP, customer, and legal requirements.
Provide QHSSE input for bids, customer questionnaires, new projects, implementations, SOPs, and change-management activities.
Partner with Operations, Procurement, HR, Facilities, Security, and other functions to embed requirements into daily operations without assuming operational line ownership.
Reporting and continuous improvement
Prepare accurate monthly, quarterly, annual, and ad hoc QHSSE reports using approved DSV systems and reporting channels.
Monitor agreed indicators, identify trends and recurring causes, and recommend practical risk-reduction and performance-improvement actions.
Share lessons learned and good practices, and track agreed actions to closure.
Immediately escalate any imminent and serious risk to people, environment, security, cargo, legal compliance, or DSV's reputation and request work to stop pending review by authorised management.
Key Performance Indicators
Management system: Audit programme completion; document and record control; timely management reporting; certification readiness.
Corrective actions: Actions closed by due date; quality of root-cause analysis and objective evidence; recurrence reduction.
Safety and security: Inspection and training completion; timely event reporting and investigation; closure of high-risk findings.
Compliance: Completion of legal-compliance evaluations; dangerous-goods and GDP control effectiveness within approved scope.
Operational support: Timely QHSSE support for bids, projects, customer requests, implementations, and subcontractor assessments.
Data quality: Accuracy, completeness, and timeliness of QHSSE records and system reporting.
Job Requirements
Bachelor's degree or equivalent qualification in Quality, Occupational Health and Safety, Environment, Engineering, Logistics, Supply Chain, or a related field.
Minimum two years of relevant QHSSE experience; experience in transport, warehousing, logistics, or subcontractor-controlled operations is preferred.
Working knowledge of management systems and audit principles. Familiarity with ISO 9001, ISO 14001, and ISO 45001 is preferred.
Practical understanding of risk assessment, incident investigation, corrective-action management, document control, and legal-compliance evaluation.
Knowledge of dangerous-goods and HealthcareQMS / GDP transportation requirements is an advantage and may be required depending on assigned scope.
Good command of written and spoken Vietnamese and English.
Competence with Microsoft Office and applicable DSV reporting, document-control, and QHSSE systems.
Working location:
Lancaster Luminaire Office Area, 1152-1154 Lang Street, Lang Ward, Hanoi City
Working time:
From Monday to Saturday morning