Import - Export Executive

Primary Purpose
To supervise in-bound and out-bound shipments procedures, to complete required shipping
documents and other related forms under the company regulations.
Follow balance report with Finance/ WH and Customs
Typical Duties And Responsibilities
1 To ensure all documentation are prepared and correspond to invoices, or other records
2 To review all documents and records details on imported/exported cargo and to revise
accordingly before it is allowed to be moved from ports of entry/exit which are compiled
by shipping clerks.
3 To update and reviews all Sales contracts and Buyer P.Os in order to arrange required
documents for shipments; to review L/C and payments status of orders before the
shipments are effected.
4 To coordinate with concern Departments in the company to smoothly handle in-bound
and/or out-bound shipments.
5 To maintain records of receipts and dispatches
6 To undertake clerical work such as filing, accounting, updating customs records, shipping
docs, preparing correspondences, inputting and retrieving information from computers.
7 To prepare and submit weekly and monthly reports to IE Manager
under their guidelines and requests.
8 To communicate with local Customs and authorities organs on the export procedures,
regulations, visa/export licence and/or C/O for shipment documentations.
9 To coordinate with related Departments in EEL and PRC for PSA (Pre-shipment advice)
providing and commercial invoices preparation for export shipments.
10 To follow-up with EEL/IE and Sales for orders' L/C before the shipments are effected.
11 To communicate closely with nominated forwarders on export shipments arrangement
and delivery orders.