Import-Export Lead

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Overall Responsibility / Mission
Lead all import-export and trade-compliance activities, ensuring reliable movement of finished goods, raw materials, machinery, and spare parts while maintaining strong EPE customs governance and controlling freight costs.
The role ensures compliance with customs regulations, tariff classifications, and trade documentation requirements while maintaining accurate records for all import-export transactions. This position supports cost optimization in international trade, ensures proper duty and tax treatments, and provides accurate reporting on trade-related activities to support informed business decisions.
Main Responsibilities
1. Trading Business
- Operate end-to-end logistics for imported trading finished goods.
- Establish shipment control tower covering ETD / ETA / customs / delivery risks.
- Select and qualify customs broker, forwarders, and trucking providers.
2. Customs Declarations & Compliance
- Main participation in developing and refining HS code classifications, tariff schedules, and customs value declarations, including raw materials, finished goods, spare parts, equipment, and machinery.
- Ensuring all import and export documentation complies with Vietnamese Customs regulations.
- Maintaining records to support customs claims and duties.
3. Duty & Tax Management
- Calculate and record import duties and other trade-related taxes.
- Support optimization of tariff classifications and duty rates.
- Track duty recoveries and exemptions.
- Maintain documentation for audit and customs verification.
4. Vietnam EPE Operations
- Define import/export activities framework.
- Develop EPE/customs operating procedures for machinery, raw materials, spares, samples, FOC, subcontracting, scrap and exports.
- Track materials under temporary import, processing, and export stages.
- Maintain EPE inventory records and declarations to ensure compliance with EPE regime requirements.
5. Trade Documentation & Records
- Map customs records to ERP / BOM / inventory reconciliation.
- Prepare and maintain import-export documentation, including commercial invoices, packing lists, bills of lading, and customs forms.
- Ensure the completeness and accuracy of trade documents.
- Organize and archive documentation for audit trail and compliance verification.
6. Operations Control & Governance
- Establish SOPs and working instructions for daily routine tasks.
- Lead daily import/export performance and exception management.
- Maintain internal ownership of EPE/customs compliance and audit readiness.
- Control customs broker / forwarder / carrier performance.
- Control premium freight and expedite governance.
- Conduct regular audits and assessments to identify any potential trade compliance risks and develop mitigation strategies.
7. Cost Analysis & Landed Cost
- Calculate and analyze landed costs of imported materials.
- Track freight, duties, and other trade-related expenses.
- Support cost optimization and supplier cost comparisons.
- Provide logistics cost data for inventory valuation.
8. Regulatory & Audit Support
- Stay updated on Vietnam customs and EPE regulations.
- Support compliance audits and customs inspections.
- Prepare trade-related documentation for internal and external auditors.
- Respond to customs inquiries and regulatory requests.
9. Data Governance and Change Management
- Define Logistics & Trade master data standards, governance, and change controls.
- Translate Logistics processes into ERP functional requirements.
- Coordinate UAT scenarios and issue tracking.
- ERP key user for respective function.
10. People Management
- Recruit and cross-train Logistics staff.
- Supervise, coach, and train workforce on related activities.
11. Business Contingency & Continuous Improvement
- To take the lead in conducting root cause analysis for supply chain issues/variances and define corrective & preventive action plans to avoid recurrence.
- Develop logistics business continuity and alternate-route plans.
- Drive freight tenders and continuous improvement.
- Produce accurate, timely weekly/periodic logistics reports for internal management, highlighting shipment status, risks, cost trends and action items.