Authority & Responsibility:
• Download fingerprints daily and receive order from security guards and team
leader to make order for meal every working shift, flexibly adjust the quantity
according to the actual situation; make weekly menu and share it with employees;
check material, quality of meal, food and canteen hygiene daily, manage
company's equipment and property at canteen according to the checklist; make
records and handle issues related to the meal
• Compare quantity of meals daily; make meals statement, balance the cost of
electricity and meals and make monthly payment; negotiate term of catering
contract; organize survey about quality of meal and take timely remedial actions
• Daily download data, monitor patrol schedule of security team, clarify or remind
missing points, adjust the patrol schedule to suit the company's operating
situation; make monthly payment
• Daily check cleaning at first floor area and the company's exterior, remind cleaner
to solve cleaning problem timely, make monthly payments
• Receive and transfer incoming call, record information and notify relevant
departments, implement inline with call recipt procedure AMS-05
• Welcome and instruct guests, provide and collect personal protect equipment as
guest arrival procedure AMS-06; prepare food, drink, gift for guest as department's
request
• Receive, deliver incoming and outgoing mail, record in the book; check sending
fees and track delivery status for mail and small items; review fees statement and
make monthly payment
• Arrange company car for people or goods transportation; manage cards or
accounts for transportation services, collect taxi bill; book trips to transport people
or deliver goods as required; download the statement from the website, make
transportation statement, review fees statement and make monthly payment
• Arrange and prepare meeting rooms (mineral water, tissues, air conditioner, etc.)
• Manage plant decoration in offices, grass cutting, make monthly payment
• Check facility, office equipment (air conditioner, TV, light and other item), submit
request to maintenance department for repair if any
• Control and make
purchasing requests of drinking water can and bottle for whole
company
• Check inventory and make purchase requests stationery items for company
quarterly or as arise
• Weekly provide and control inventory, make purchase requests hygiene items
including plastic bag, hand sanitizer, and soap quarterly or as arise
• Check inventory, purchase or make purchase requests order item for officer
monthly, make payment
• Make list and provide milk for hazardous workers, security, cleaning team and staff
weekly, monthly; control inventory and make purchase requests, send email to
supplier about the details goods to import
• Organize parties, monthly birthday party and decorate for internal activities,
purchase or make purchase requests item for these activities, make payment
• Control the medicine cabinet and make purchase requests when necessary
• Check flights, compare ticket prices and term, get confirmation to issue ticket,
send ticket as department's request, check flight statements and make periodic
payments, make payment for travel insurance, prepare work decisions; prepare
advance request and payment sheet after business trips for directors, save data
about business trips
• Carry out visa application procedures for employees for business trips abroad or for
partners/customers to enter Vietnam including getting quotes, comparing prices
and term, preparing documents, submitting and getting results
• Manage document term for foreign employees including visa, work permits,
temporary residence cards, local temporary residence registration, criminal
records; prepare documents, consular legalize, notarize, submit and receive results
of these documents; make appointment for regular health check-ups; make
payments for accommodation, transportation, tuition fees if any.
• Other related jobs are assigned by direct management
• Support for recruitment task
• Intern will be guided by manager
• Company will support allowance and post-implementation stamps
