TỔNG QUAN VỀ VỊ TRÍ/OVERVIEW:
The Internal Accountant is responsible for overseeing the company's internal financial operations, managing the procurement of floral materials and accessories, and ensuring smooth administrative workflows. This role serves as the final gatekeeper for all payments and data reconciliation.
MÔ TẢ CHUNG/GENERAL:
Chịu trách nhiệm/Responsibility:
A. Accounting & Payment Management
• Payment Execution: Calculate and process payments for internal providers and key suppliers.
• Cash Flow Reconciliation: Supervise and verify daily bank reconciliations (Vietcombank, Vietinbank) and payment gateway settlements (OnePay, VNPay) to ensure sales revenue matches system data.
• Secondary Business Support: Oversee periodic payments and financial tasks related to the Shanti & Riverhome projects.
• Develop and propose monthly/quarterly budgets for operations, procurement, and key projects
• Track actual spending vs. budget across departments (floral materials, logistics, marketing, admin) and identify variance
• Analyze cost structures and recommend cost-saving initiatives (supplier negotiation, logistics optimization, bulk
purchasing strategies).
B. Procurement & Supply Chain (Core Floral Business)
• Material Sourcing: Plan and execute the purchase of flowers, filler materials, and floral accessories (wrapping paper, baskets, ribbons).
• Event Procurement: Manage large-scale purchasing for peak seasons and special events (Christmas, Tet, Valentine's, etc.), including gifts, chocolates, and teddy bears.
• Asset Management: Manage the procurement and maintenance of company assets (laptops, smartphones, SIM cards) and staff uniforms.
• Vendor Management: Maintain relationships with local and international suppliers (e.g., China-based partners for teddy bears/accessories).
C. Operational Monitoring & Control
• Logistics Oversight: Approve delivery fees from third-party platforms (Grab Business, Ahamove, Xanh SM) and internal delivery costs.
• Staff Expense Verification: Review and approve employee reimbursements, including parking fees, fuel allowances, tips, and overtime calculations.
• Contract Review: Verify partner contracts and ensure order prices are accurate before finalizing payments.
• Experience: Minimum 3-5 years in Accounting, Internal Audit, or Procurement. Experience in Retail, F&B, or the Floral/Gift industry is highly preferred.
• Advanced proficiency in Google Sheets/Excel (essential for managing complex tracking sheets).
• Good English communication skill
• Strong data reconciliation skills and attention to detail.
• Leadership and delegation skills.
• Sharp negotiation skills with vendors.
• Ability to handle high pressure during peak floral seasons (Valentine's, Women's Day, etc.).
