Internship Coordinator

RMIT is a multi-sector university of technology, design and enterprise with more than 96,000 students and close to 10,000 staff globally. The University's mission is to help shape the world through research, innovation and engagement, and to create transformative experiences for students to prepare them for life and work.
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Our three main campuses in Melbourne are located in the heart of the City, Brunswick and Bundoora. Other locations include Point Cook, Hamilton and Bendigo, two campuses in Vietnam (Hanoi and Ho Chi Minh City) and a centre in Barcelona, Spain. RMIT is a truly global university.
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We are also committed to redefining our relationship in working with, and supporting, Indigenous self-determination. Our goal is to achieve lasting transformation by maturing our values, culture, policy and structures in a way that embeds reconciliation in everything we do. We are changing our ways of knowing, working and being to support sustainable reconciliation and activate a relationship between Indigenous and non-Indigenous staff, students and community. Our three campuses in Melbourne (City, Brunswick and Bundoora campuses) are located on the unceded lands of the people of the Woi Wurrung and Boon Wurrung language groups of the eastern Kulin Nation.
WHY WORK AT RMIT UNIVERSITY
Our people make everything at the University possible. We encourage new approaches to work and learning, stimulating change to drive positive impact. Find out more about working at RMIT University, what we stand for and why we are an Employer of Choice.
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We want to attract those who will make a difference. View RMIT's impressive standings in university rankings.
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RMIT VIETNAM
RMIT is a global university of technology, design, and enterprise. We are global in footprint and even more importantly, we are global in mindset. We are committed to making a positive impact wherever we go. The wider our reach, the deeper our connections, the greater our impact.
RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University with over 1,200 staff and 15,000 students, in three locations, and recently awarded one of the Best Companies to work for in Asia 2023. From a media perspective RMIT Vietnam enjoys a 40% share of voice in the sector. It brings a world-class education and globalised study environment to the heart of Asia, offering programs in business, technology, communication, design, fashion, and English language. It boasts an impressive range of extra-curricular activities that encourage students to innovate and network globally.
Degrees are awarded by RMIT in Australia and taught in English, enabling Vietnamese students (and visiting international students) the opportunity to receive an international education without having to leave home.
SCHOOL OF COMMUNICATION & DESIGN
The School of Communication & Design (SCD) is committed to providing an international learning environment that encourages cultural awareness, critical thinking, experimentation and - above all - the ability to think differently. Our students develop the competence, confidence and professionalism needed for successful careers in communication, design, fashion, film and video, and languages.
POSITION SUMMARY
The Internship Coordinator is responsible for coordinating School of Communication and internship programs. The appointee will work closely with multiple stakeholders including students, internship hosts, academic and professional staff to ensure that students are successfully placed into high-quality internships
Key Accountabilities
Plan, identify and deliver suitable new internship opportunities and update contact management databases accordingly.
Meet with current intern students and their internship supervisors at workplaces to monitor and report on internship progress.
Consult students on professional issues regarding internships and remind students of assignment requirements and deadlines.
Liaise with the lecturer to double-check and get the lecturer's approval for internship descriptions proposed by students and Career Department, prior to internship commencements.
Manage document process flow - especially internship job descriptions - including pre-publication approval prior to internship commencements.
Identify, prioritise, and address action points or issues arising from internships through liaison with all stakeholders, such as Program Managers, Career Department, and other student support services at RMIT to ensure high quality internship experience to RMIT intern students.
Design and conduct Orientation sessions for students who enrolled in internship course. Liaise with the Career Department to deliver seminars and workshops tailored to intern students.
Report and make recommendations to academic and professional teams on a regular basis regarding the progress and outcomes of all relevant internship activities.
Maintain a strong relationship with industry partners via company visits, Industry Advisory Committee meetings and other industry engaging activities.
Undertake other duties as directed by the School Manager
Key Selection Criteria
Bachelor's degree in relevant fields such as project management or business management.
Knowledge of the design and communication sector in Vietnam including market trends is preferrable.
Mature, self-motivated, results-oriented individual who enjoys working with both students and employers.
Excellent communication and interpersonal skills including negotiation, liaison, cross-cultural communication and report writing skills.
Exceptional customer and client management skills.
Outstanding time management and meticulous organization skills.
Proven ability to work under pressure and respond to multiple changing priorities while demonstrating sound judgment and exercising prudent decision making.
Significant expertise and experience in the coordination of people and projects, and excellent management skills including the ability to plan and manage activities, to provide advice and to prioritise, monitor and evaluate work performance and flow.
ENGLISH PROFICIENCY
English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) score of at least 6.5 (or equivalent, as outlined in the Recruitment, Selection and Onboarding Guidelines).
BENEFITS
Competitive gross salary starting from 22,948,000VND in meeting all the key selection criteria.
Private premium medical insurance for employee and immediate dependents
13th month bonus
20 days annual leave, 5 days paid leave Xmas closure, plus public holidays and paid sick leave.
Flexible working opportunities
Personal and professional development opportunities
Application
To apply for this role, please submit your CV and a cover letter addressing your suitability to the key selection criteria for this position by clicking on the 'Apply' link.
Please note, we will be running a rolling recruitment process, so please do not wait until the closing date to apply.
RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT.