[Internship] Office Administration & Receptionist Intern

1. Front Desk & Reception (30%)
Welcoming Guests: Greet clients/partners warmly, guide them to meeting rooms, and notify host employees.
Mail & Inquiries: Manage incoming/outgoing mail, express deliveries, and handle generic office phone calls/inquiries.
Lobby Maintenance: Ensure the reception area, lobby, and meeting rooms are always neat, professional, and welcoming. 2. Office Administration & Operations (50%)
Supplies & Procurement: Inventory and restock office supplies (paper, ink, pantry snacks, tea/coffee)
collect quotes and track orders.
Facility Management: Maintain office equipment (printers, ACs)
coordinate services like cleaning, pest control, and plants.
Documentation: Handle scanning, photocopying, and binding
organize and maintain accurate physical and digital files (Google Drive/Cloud).
Finance & Expenses: Verify office invoices, monthly taxi/Grab receipts, and parking cards. 3. Executive Support & Events (10%)
Executive Assistance: Coordinate travel schedules, book flights/hotels, and process business trip expense claims for the GM (Mr. Hai).
Event Logistics: Set up meeting rooms, prepare tea breaks, and support internal events (birthdays, company dinners, team building, workshops).
Project Support: Assist with admin tasks and coordination for ongoing office projects (Dreamplex HO, DC Hanoi, etc.). 4. HSE & Security Support (10%)
Workplace Safety: Assist the Facility team in checking safety equipment (fire extinguishers) and updating safety manuals.
Drills & Reports: Help organize internal training/fire drills and support data entry for annual security and facility reports.