Logistics Supervisor

** Nature and Scope of Job Duties & Routine Reports
Responsible for Logistics functions for all activities, include providing support to the Regional Merchandising team, and responsible for Logistics and relevant reports to management.
Import-Export
- Prepare Custom documents (Checking custom sheet, custom decoration, import tax).
- Focal point for the Regional team regarding the shipment matters and relevant.
- Update the costing in the system for every shipment.
- Check and prepare for a payment to Logistics Vendor.
- Prepare the documents for re-balancing items.
- Prepare and submit the testing certificates to the government according to the local requirement.
Temporary import and return
- Working with the Regional Merchandising and Logistic teams to get the schedules and prepare
for the Vietnam shipments.
- Arrange the shipment to Vietnam and proceed the custom process to ensure the shipment
arrived before the event.
- Control the product quality during the event, and the local transfer between the boutiques.
- Ensure all items to be returned to the Regional team in proper procedures with good
conditions.
Repair/ After sales service
- Focal point for the Regional repair center team for after sales service cases, for example,
product repairing, customer claims.
- Prepare the custom process for export and re-import in case for product repairing.
- Follow up every case to ensure the complete custom process within the timeline.
System control
- Monitor the correctness and completeness in and out data in XEIS system for every transaction.
- Control the products transfer between the boutiques, ensure the transfers are completed
receiving and have a red invoice according to the tax regulations.
Support Merchandising
- Be a contact person to support, coordinate and follow up with the Regional Merchandising for
the new collections, mark down, and client orders.
- Cross check and consolidate requests from the boutiques and submit to the Regional, follow up
with the merchandising of the sender countries to get the products.
Destruction process
- Focal point for the Regional Logistics to get a Global destruction list, and match them with
Vietnam stocks to create the Vietnam destruction list.
- Schedule and work with vendor to destroy the products in according to the list.
- Match items with customs declaration for tax requirement to Finance team.
Support Auditing process
- Support and monitor the stock taking process on a monthly basis.
- Check the products in the boutique for auditing purpose to ensure the proper compliance.
Reporting
Routine reports:
a) Daily report:
- Upon requests.
b) Monthly reports:
- Monthly report to the Boutiques and Country Manager
c) Other duties & reports (e.g. quarterly, weekly, or ad-hoc):
- Quarterly Logistics report to the Regional Logistics team, and ad-hoc reports upon requests.
** Work Relationship
a) Internal Contact:
- Boutique Manager/ sales staff.
- Regional Logistics and Merchandising teams.
b) External Contact:
- Custom and tax authorities
- Third parties, such as, hotel, destruction vendor