Monitoring and Evaluation Assistant

Location: HPA - Viet Nam Country Office, Hanoi - with travel to project sites in Binh Phuoc, Dak Nong, Gia Lai and Dak Lak Provinces.
Reporting to: Country Programme Coordinator.
Working with: HPA Viet Nam: Country Programme Coordinator, Provincial Programme Officers, District Malaria Officers, NIMPE counterparts and partners. HPA Cambodia: Country Director, Country Programme Coordinator, M&E Coordinator and IEC/ BCC Malaria Specialist.
KEY RESPONSIBILITIES
* Technical M&E Duties:
• In coordination with the Country Programme Coordinator, ensure that M&E plans are timely and effectively developed, implemented and continuously monitored, assessed and updated as needed.
• Work closely with the HPA Cambodia Country Office (CCO) M&E Coordinator for guidance on data collection, monitoring and reporting; integrate data where relevant or required.
• Provide necessary training to relevant staff and partners to increase capacity and skills in M&E and data collection to ensure the effective collection of data to ensure compliance with donor and internal reporting requirements.
• Collaborate with the project partner UCSF to develop study protocols, submit IRB documents and ensure appropriate data flows and the timely provision of data and information requested.
• Undertake regular M&E visits to monitor the status of project achievements and verify data collection needs are being adhered to; prepare M&E reports following each monitoring visit.
• In close collaboration with the programme staff, regularly collect, report and analyse data to monitor progress against agreed objectives and targets.
• Collaborate with the Country Programme Coordinator and key project staff to ensure that government counterparts are kept up-to-date and informed of project monitoring and evaluation of progress and results, and are actively involved as appropriate.
• Pro-actively interact with relevant colleagues to ensure that project data is regularly reflected upon and used to improve programme quality and performance results.
• Actively participate in quarterly project review meetings to analyse project performance/ achievements and agreed solutions to address issues identified.
• Draft memos detailing lessons learned and best practices identified during project implementation, to support project learning and reporting.
* Programme Duties:
• Support HPA project planning and the implementation of activities in close collaboration with the Country Programme Coordinator, assigned NIMPE counterparts and project partners.
• Actively participate in joint NIMPE-HPA planning and monitoring initiatives, as requested.
• Submit monthly and quarterly work plans to the Country Programme Coordinator in a timely manner and undertake regular and timely revisions based on project developments.
• Pro-actively provide regular feedback to the Country Programme Coordinator on variations between planned and actual activity implementation, and issues that could negatively affect the successful implementation of the project.
• Assist in the development of TORs for evaluations, programme reviews and quality assurance initiatives.
• Maintain familiarity with donor regulations and compliance issues, ensuring that the project is implemented in compliance with HPA policies and donor requirements.
* Project Reporting:
• Provide regular M&E reports to the Country Programme Coordinator, and discuss problems/ solutions identified.
• Lead the preparation, consolidation and reporting of accurate, timely and high quality quarterly GF PUDRs and other M&E related reports in alignment with donor requirements.
• Prepare and deliver PowerPoint and oral reports and presentations of project progress to relevant parties, as required.
• Ensure that M&E data, information and reports are properly documented, filed and stored for future reference.
• Draft other reports, as requested by the Country Programme Coordinator and/or the Country Director.
* Representation/ Communication
• Establish and maintain a strong working relationship with CDC/ NIMPE staff, project partners and the HPA CCO M&E Coordinator.
• Represent the project in relevant forums and meetings, as agreed with the Country Programme Coordinator.
* Other
• Assist the Country Programme Coordinator with the strategic development of the HPA programme and support the collection of data for new concept notes, project proposals and consultancy opportunities, as requested.
• Maintain good inter-team communication and strong standards of professionalism.
• Other duties as reasonably requested by the Country Programme Coordinator and/ or the Country Director.