Administrative & Office Operations:
- Coordinate internal meetings (BOD, client, interviews) and provide general office support (guest reception, refreshments, logistics);
- Manage incoming/outgoing mails, courier services, and maintain tracking records;
- Administer taxi cards, parking registrations, and related documentation;
- Manage office supplies: planning,
purchasing, distribution, and vendor coordination;
- Track and verify monthly administrative expenses (office supplies, taxi, EMS, utilities, etc.); liaise with suppliers to resolve issues and ensure timely payments;
- Handle office facilities and equipments, including coordinate maintenance and repairs when needed;
- Support printing, binding, and preparation of company materials (brochures, reports, client documents);
- Assist in organizing company events (year-end party, team building, birthdays, health check-ups;
- Perform additional tasks within scope and capability.
HR & Coordination Support:
- Support recruitment activities (job posting, candidate coordination, interview scheduling);
- Monitor attendance and timesheets; assist with onboarding communications.
- Education: Bachelor's degree in Business Administration, Office Management, Human Resources, or a related field;
- Experience: Minimum 1 year of relevant experience in administrative or office support roles
- Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook);
- Office equipment handling skills (printer, scanner, copier, etc.);
- Good command of written and spoken English; able to draft emails and basic documents and communicate professionally with colleagues and vendors;
- Strong multitasking ability with a results- and deadline-oriented mindset;
- Proactive, hardworking, responsible, detail-oriented, and trustworthy.
