Nhân Viên Xuất Nhập Khẩu (Import Export Officer)

Purpose
Administer import and export document, coordinate and control registration process and customs formalities.
Monitor of the shipping document/ import export permits to ensure the compliance of regulations.
Handle the efficiency and effectiveness of imports and exports; master of customs regulation for possibilities of taxes claim and refund.
1/ Import
Collect shipping docs from Purchasing/Procurement, check document accuracy and ensure the permit (if applicable) is obtained before goods arrives; follow up customs clearance with Agency.
Ensure the customs declaration is opened in right type (trading, import for manufacturing export, in transit (to Bonded warehouse)
Arrange payment local charge and Ocean Freight (for CIF) or follow up local charge payment with Customs Agency (for FOB) to make sure cargo to be released when it arrives at destination port.
Arrange and follow up import duty payment (if applicable) and VAT payment; inform Customs Agency for goods clearance.
Check all handling fees (issued by Shipping line) to ensure the charges are reasonable, otherwise need to work with Supplier/shipping line to verify again.
Closely monitor the customs clearance lead time to minimize the demurrage and detention fee.
Work and communicate with Customs for all ad-hoc cases
2/ Export
Prepare full set of shipping documents for customs declaration (Commercial Invoice, Packing list, COA...).
Arrange document to submit for applicable C/O (Form D, E...).
Submit Document for Insurance Policy issued (if requested).
Prepare and submit document to Bank for L/C and D/P payment.
Issue DG Application form and submit to shipping lines/Agency for space booking.
Follow up with shipping lines/Agencies till Booking confirmation released; keep customers and relevant departments informed of shipping schedule (ETD, ETA).
Check & confirm all data declaration are accuracy before Agency transmit data to Customs Office; especially the right type of export (trading or domestic manufacturing export, return...)
Coordinate with CS team to monitor order on hand, Issue weekly container loading schedule and submit to warehouse; follow up empty container pickup.
Work and communicate with Customs for all ad-hoc cases.
3/ Customs declaration - liquidation and close book
Submit a report on the situation of using raw materials, supplies, machinery, equipment and exported goods in the fiscal year.
Close monitor the quota declared at import phase and quantity of good exported for customs liquidation.
Ensure the close monitor for the refundable import duties on imported raw materials, supplies and components that must agree with the quantity of raw materials, supplies and components used for manufacture of the products that are exported in reality.
Ensure and manage to declare the value or quantity of raw materials, supplies and components that are used for manufacture of products that are imported in reality and granted duty exemption while following customs procedures.
4/ Report
Submit payment document for monthly local transportation cost, forwarder charge.
Maintain master data for HS codes, Phan Tich Phan Loai Result, tax rates.
Update import/export data into excel template for monthly report.
Continuous update import / export regulation and law.
5/ Compliance in all HSE&S standard Promote safe work activities and comply with company Health and Safety policy. Ensure all service providers are communicated and adhered AN HSE&S standard.
6/ Compliance with the company Code of Conduct Ensure all the export import activities are fully complied with VN law and regulation.