Office Administrator

Company Description HAN SPACES is an international office design and build company, backed by a reputable Australian partner in the office design industry. The company focuses on creating work environments that enhance productivity, well-being, and brand identity. Its tailored design and construction solutions are built around each client's unique needs, promoting innovation, collaboration, and functionality.
By combining aesthetic appeal with practical design, HAN SPACES helps businesses unlock their potential and create inspiring spaces where employees feel valued.
Role Description The Office Administrator is a full-time, on-site role based in Ho Chi Minh City, Vietnam. This role is responsible for managing daily office operations, including reception duties, scheduling meetings, coordinating office supplies, and ensuring office equipment is functioning properly.
The Office
Administrator will handle correspondence, maintain records and files, support internal communication, and provide administrative assistance to various teams. The role also involves greeting visitors, responding to inquiries, and delivering professional customer service to clients and partners.
The Office
Administrator will collaborate with colleagues to support a well-organized, efficient, and welcoming workplace.
Qualifications
Strong Office Administration and Administrative Assistance skills, including organizing records, managing schedules, and supporting daily operations.
Experience with Office Equipment, such as printers, copiers, and meeting room technology, and the ability to coordinate maintenance or repairs.
Effective Communication skills, both written and verbal, to interact with internal teams and external stakeholders.
Customer Service experience, with the ability to handle inquiries, greet visitors, and represent the company professionally.
Attention to detail and strong time management skills in a fast-paced office environment.
Proficiency with common office software (e.g., Microsoft Office or similar productivity tools).
Ability to work on-site in Ho Chi Minh City, Vietnam, and collaborate with a diverse, international team.
Previous experience in office administration or a similar role; a relevant diploma or degree is an advantage.