Operations Cum Program Coordinator

Rise Alliance for Children Vietnam (formerly WWO) is a US-based not-for-profit organization working in Vietnam since 2005. The global mission of Rise is to create safe and nurturing environments where every child can play, learn and thrive. We are currently seeking a qualified and motivated person, Vietnamese nationality, to work in our office Ho Chi Minh City in the position of Operations cum Program Coordinator.
* Job Summary:
To develop and manage an effective operations system cum program coordinator for Rise in Vietnam, internally and externally.
* Job description: Main tasks, responsibilities and time allocation (%)
I) Operation Coordination: 50%
1.1 Information and Database management
• Developing and management of databases of potential donors, technical networks,
consultants.
• Management of beneficiaries database if time allows.
1.2 Maintenance and Backup
• Install filing system on the Rise's materials and manage access to data.
• Install backup system and ensure that backup functions well
• Maintain office equipment on a regular basis (in rotation or in agreement with individual
staff member
• Perform minor repair for IT equipment when possible, or contact external IT service for
repair job
• Follow up all equipment status in office and suggest upgrading or replacing if needed.
1.3 Communications:
• Organize special events e.g. seminars, workshops, retreats
• Manage and update the Rise network database
• Support Country Director in receiving visitors (national and international)
• Coordinate with the program teams to support them in designing PR materials for their
work, e.g. video clips, photos, brochures.
• Any other tasks assigned by Country Director
II) Program Coordination: 50%
2.1 Project management
• Manage and coordinate throughout the project cycle to attain goals and objectives by
participating in project design planning, budgeting, implementation, monitoring, and
reporting for assigned project sites
2.2 Technical Assistance
• Provide technical support to partners on the site-based project.
• Organize and join the training involved for partners.
• Review and redesign intervention in consultation with partners and in response to
evolving needs of groups
2.3 Financial Management
• Ensure compliance with financial regulations (by donors and WWO global standards) and
participate in the controlling of the appropriateness and compliance of the project
operations, narrative workplan, and budgets.
• Support Finances in payments procedure (verification, follow up)