RESPONSIBILITIES
• Be a bridge between the Vietnam office and London office for the optimisation of internal operations US-UK-VN.
• Facilitate effective connections between UK- Vietnam, ensuring all departments are connected and updated and working cohesive.
• Strengthen the company's organizational structure and culture.
• Support sales, operations,
purchasing, logistics & production teams.
• Be responsible for HR Recruitment and Documentation
• Organize the Vietnam Office to be a professional working place adhering to all working regulations.
• In charge of all online sales orders.
• Control of website content and display in consultation with London.
• Organize product photoshoots with vendors, ensure photos are received within 1 week of photoshoot, manage products' photos for advertising, marketing and website.
• Oversee color swatch records for all collections & keep up to date records.
• In charge of sending color swatch boxes to suppliers and ensuring at least one set always remains at the TLC office.
• Support
Purchasing Manager in monitoring product inventory levels in London and New York and ordering as necessary to maintain adequate stock in UK & US Warehouses.
• Control of carcass inventories and approved samples to be stored at the TLC warehouse in Binh Duong.
• Respond to UK office enquires regarding stock and carcasses in Vietnam and provide lead times for delivery to US/UK for products.
• Support to send overseas shipping quotes for UK office when required.
• Ensure Shipping Marks are correct before loading containers.
• Provide correct paperwork of UK/US shipments to Operations Director at least 3 weeks before container arrival date.
• Ensure Google sheets is being updated correctly and always has current information available to link UK & VN operations.
• In charge of Shipping/Logistics.
• In charge of database in Outlook.
• Coordinate with Production Director, Operations Director and London team to create agenda for weekly production plan
• Manage shared production calendar and notify team of deadlines.
• Facilitate and oversee PO (1-7) ship outs with local team.
