Operations Manager

CÔNG TY TNHH TLC VIETNAM

Địa điểm làm việc: Hồ Chí Minh, An Giang

Hết hạn: Còn 17 ngày

Chi tiết công việc
Giới thiệu công ty

Thu nhập: Thương lượng

Loại hình: Toàn thời gian

Chức vụ: Quản lý

Kinh nghiệm: 5 năm

content communication

Mô tả công việc

RESPONSIBILITIES
• Be a bridge between the Vietnam office and London office for the optimisation of internal operations US-UK-VN.
• Facilitate effective connections between UK- Vietnam, ensuring all departments are connected and updated and working cohesive.
• Strengthen the company's organizational structure and culture.
• Support sales, operations, purchasing, logistics & production teams.
• Be responsible for HR Recruitment and Documentation
• Organize the Vietnam Office to be a professional working place adhering to all working regulations.
• In charge of all online sales orders.
• Control of website content and display in consultation with London.
• Organize product photoshoots with vendors, ensure photos are received within 1 week of photoshoot, manage products' photos for advertising, marketing and website.
• Oversee color swatch records for all collections & keep up to date records.
• In charge of sending color swatch boxes to suppliers and ensuring at least one set always remains at the TLC office.
• Support Purchasing Manager in monitoring product inventory levels in London and New York and ordering as necessary to maintain adequate stock in UK & US Warehouses.
• Control of carcass inventories and approved samples to be stored at the TLC warehouse in Binh Duong.
• Respond to UK office enquires regarding stock and carcasses in Vietnam and provide lead times for delivery to US/UK for products.
• Support to send overseas shipping quotes for UK office when required.
• Ensure Shipping Marks are correct before loading containers.
• Provide correct paperwork of UK/US shipments to Operations Director at least 3 weeks before container arrival date.
• Ensure Google sheets is being updated correctly and always has current information available to link UK & VN operations.
• In charge of Shipping/Logistics.
• In charge of database in Outlook.
• Coordinate with Production Director, Operations Director and London team to create agenda for weekly production plan
• Manage shared production calendar and notify team of deadlines.
• Facilitate and oversee PO (1-7) ship outs with local team.

Yêu cầu

Experience:
• 5 years or more experience in operations management & office administration.
• Working experience with US, UK or Europe based companies is a PLUS.
• Have experience negotiating with various inter departments, suppliers, vendors and subcontractors.
• Human Resources experience.
• Experience working with government authorities for necessary paperwork is a PLUS.
• Experience in the use of BrightPearl & ASANA Software.
(A plus but not essential as training can be provided)
• Experience in using the Shopify ecommerce system is a PLUS.
Skills and Abilities:
• Excellent English language - verbal and written.
• Excellent knowledge of Microsoft Office (Outlook, PowerPoint, Word and Excel)
• Excellent communication skills.
• Excellent organizational skills - Be able to self-motivate and have effective time management.
• Dynamic and enthusiastic personality.
• Excellent multi-tasking skills.
• Willing to have supplier meetings at the factories in Binh Duong.
COMMUNICATION
• Send weekly production meeting agenda 1 working day before production meeting to London team.
• Reply to all emails within 24 hours (where possible).
• As we have our office in the UK, some flexibility is required with the different time zones. Please be able to communicate sometimes during UK business hours.
OTHER
• In charge of office paperwork, keeping all records updated and current.
• Other duties as assigned by Director.