Pricing & Tender Executive

The Pricing and Tendering Executive is a key contributor within the Commercial team, responsible for preparing accurate cost estimates, competitive pricing proposals and high-quality tender/bid submissions for Ben Line Integrated Logistics (BLIL) Vietnam's project logistics, marine agency. This position is required on a fixed-term basis to provide business continuity for the Commercial team, ensuring pricing accuracy, vendor management, tender deadlines and client commitments continue to be met without disruption.
Responsibilities
• Prepare cost estimates, and pricing proposals.
• Review incoming RFQs, RFPs and Invitations to Tender (ITB) from clients across the Oil & Gas, Renewable Energy, Cable, Dredging and Infrastructure sectors, and coordinate the end-to-end tender submission process.
• Liaise closely with Marine Operations, Logistics Operations, vendors and subcontractors to gather accurate costing inputs and lead times ahead of submission deadlines.
• Analyse cost structures, margins and competitor positioning to recommend pricing strategies that balance competitiveness with profitability.
• Compile complete, compliant tender/bid documentation, ensuring commercial, technical and regulatory requirements are addressed prior to submission.
• Track the status and outcome (win/loss) of quotations and tenders, maintaining an up-to-date tracking for reporting to the Head of Commercial.
• Maintain organised records of quotations, pricing history and tender documentation to support audits, negotiations and future bids.
• Doing vendor contract review and negotiation activities in coordination with Commercial, Accounting and Operations as required.
• Ensure all pricing and tender activity complies with Ben Line policies, HSEQ standards and applicable local regulations; hand over all work-in-progress quotations and tenders to the substantive position holder upon their return from leave.