Procurement Officer

Key Competencies:
Technical capacity
i Education / qualification
• University degree in Business, Commerce, or related field
• TOEIC level 800 or equivalent
ii Experience
● 1-3 years' relevant experience.
iii. Technical knowledge
● Knowledge of contract management, national and international suppliers, customs regulations and shipping protocols. Experience in contract is an advantage.
● Customer service orientation
● Communicates clearly, concisely and effectively, both written and spoken
● Excellent proficiency in written and spoken English.
● Experience with ERP, SAP is an advantage.
Stakeholder responsiveness
i. Relationship building
• Demonstrates an understanding of Stakeholders' needs and expectations
• Shows respect for Stakeholders at all times
• Demonstrates consideration for Stakeholders' time by being well prepared
• Gives timely and appropriate feedback to Stakeholders
• Builds positive, harmonious and professional relations with Stakeholders'
• Develops an understanding for Stakeholders' circumstances
• Identifies the appropriate person from Stakeholders' to elicit right information
• Shows consideration for Stakeholders in making requests
ii. Professional Judgment
• Applies knowledge gained from own and others' experience
• Provides stakeholders with sound advice
• Judges when to refer to others for advice
• Adapts quickly to stakeholders needs and expectations
• Anticipates stakeholders problems and is proactive with providing solutions
Management skills
i. Team
• Co-operates with fellow team members to add value to work
• Communicates effectively with others so as to not double up on work
• Offers help to others when excess capacity is available
• Shares knowledge and information
• Discusses problems and issues with colleagues to learn from their experiences
• Shows interest in others' work to develop team spirit and greater understanding of UNIS
ii. Task
• Listens to requests and responds promptly
• Remains on schedule with all work
• Ensures is always well prepared by planning and setting priorities
• Understands scope of job
• Delivers professional advice within scope of experience
iii. People development
• Is clear with instructions and expectations
• Helps junior staff understand what is important
iv. Problem solving
• Takes a logical approach to work and work issues
• Makes best use of available information
• Thinks through problems and possible solutions and tries to solve independently
• Learns from past experiences and applies to new situations
• Identifies problems in the early stages
Personal effectiveness
i. Drive & commitment
• Displays a positive attitude
• Demonstrates pride in UNIS
• Manages time effectively to increase work efficiency
• Is seen to be conscientious
• Works hard to achieve required results
• Strives to improve own performance
• Accepts constructive criticism and uses it to improve performance
ii. Attitude
• Presents a professional and positive image of UNIS
• Dresses appropriately
• Is punctual and manages own time effectively
• Seeks guidance and feedback from others
• Actively seeks to improve technical skills by seeking and responding positively to feedback
Social skills
i. Communication skills
• Communicates clearly, concisely and effectively, both written and spoken
• Actively listens to others
• Adapts behavior and communication style according to different Stakeholders' needs and expectations
ii. Social Confidence
• Develops and maintains a network of contacts within UNIS