Project Coordinator

Position Summary
The Project Coordinator supports the Project Manager in coordinating product development activities, maintaining project documentation, tracking schedules, and facilitating communication between internal teams and manufacturing partners. This is an entry-level position. Training will be provided, with a long-term development path toward becoming a Project Manager.
Key Responsibilities
Project Coordination
• Support the Project Manager in coordinating product development projects.
• Track project schedules, milestones, and deliverables.
• Follow up on project action items with internal teams and vendors.
• Monitor project progress and report potential schedule risks.
Sample Management
• Track engineering sample progress (X1, X2, X3) and First Article approval status.
• Coordinate sample schedules between Vietnam, US teams, and manufacturing partners.
• Follow up on sample shipment status and delivery schedules.
• Maintain sample tracking records.
Vendor Coordination
• Coordinate with vendors regarding project schedules.
• Follow up on engineering samples and component availability.
• Track procurement status and component delivery schedules.
• Prepare vendor meeting materials and meeting minutes.
Documentation & Reporting
• Maintain project documentation.
• Update the Product Management Dashboard.
• Prepare weekly and monthly project reports.
• Update project tracking files.
• Maintain project issue lists and action logs.
Cross-functional Communication
• Coordinate communication between the US Product Team, Vietnam R&D, QA, and manufacturing partners.
• Schedule meetings and follow up on meeting action items.
• Ensure project information is updated in a timely manner.
Process Support
• Support project management process improvements.
• Assist in maintaining project templates and documentation standards.
• Identify opportunities to improve project coordination efficiency.
Other Responsibilities
• Perform other duties assigned by the Project Manager or Department Manager.