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Mô tả công việc
Job Objective
The Project Secretary is responsible for supporting project operations, monitoring progress, coordinating information, and ensuring close collaboration among all project stakeholders. This role plays a central part in connecting the project management board, design team, consultants, investors, contractors, and internal departments to ensure timely, high-quality, and compliant project execution.
Key Responsibilities
1. Project Scheduling & Coordination
- Monitor, track, and push project progress according to the master schedule.
- Collaborate with the technical team and stakeholders to resolve issues arising during project development.
2. Document & File Management
- Coordinate the receipt, processing, and issuance of documents between departments, contractors, and consultants.
- Manage the project documentation system to ensure efficient storage and retrieval.
- Review and verify documents before submission for approval.
3. Contract & Payment Support
- Assist in preparing bidding documents and monitor the design package tendering process.
- Coordinate the review of payment documents from contractors/consultants prior to submission.
- Support negotiation, drafting, and monitoring of design contract progress.
4. Stakeholder Communication & Coordination
- Act as the liaison between the company, the client/investor, and both local and international consultants.
- Prepare meeting agendas, coordinate schedules, take minutes, and follow up on action items.
- Support the accurate and complete communication of technical and administrative information to relevant parties.
5. Specialized Translation & Interpretation
- Translate technical documents, drawings, reports, and bidding files (English - Vietnamese / Vietnamese - English).
- Provide interpretation during technical meetings and discussions with foreign partners when required.
6. Reporting & Management System Support
- Compile regular progress reports and updates on project implementation status as requested.
- Propose solutions to address emerging issues during project execution.
- Perform other administrative tasks as assigned by management.
Yêu cầu
- Bachelor's degree in Project Management, Construction Engineering, Architecture, or related fields.
- Minimum 3 to 5 years of experience coordinating projects in Construction, Real Estate, Infrastructure, or other large-scale projects (required).
- Fluent in English (listening, speaking, reading, and writing), especially in technical environments and when communicating with international partners (required).
- Solid understanding of construction project development and implementation processes, including tender documentation, contract management, and payment control.
- Proficient in MS Office; experience with project management software is a plus.
- Strong communication and organizational skills, capable of multitasking and effective teamwork.
Quyền lợi
Thưởng
KPI Bonus, 13th month salary
Chăm sóc sức khoẻ
Health care insurance
Máy tính xách tay
Company laptop/Ipad
Thông tin khác
NGÀY ĐĂNG
[protected info]
CẤP BẬC
Nhân viên
NGÀNH NGHỀ
Hành Chính Văn Phòng > Điều Phối
KỸ NĂNG
Trợ Lý, Project Management, Admin, Project Administration, Project Coordination
LĨNH VỰC
Bất Động Sản/Cho thuê
NGÔN NGỮ TRÌNH BÀY HỒ SƠ
Tiếng Anh
SỐ NĂM KINH NGHIỆM TỐI THIỂU
4
QUỐC TỊCH
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Thông tin chung
- Ngày hết hạn: [protected info]
- Thu nhập: Thương lượng
Nơi làm việc
- Floor 1, T26 Building, Times City, 458 Minh Khai, Hai Ba Trung District, Hanoi
