Purchasing Assistant

JOD DESCRIPTION
POSITION: PURCHASING ASSISTANT
Working hour: 8 hours/day- 5 days/week and are detailed according to Restaurant Manager's arrangements
Responsible to: Restaurant Manager
GENERAL ACCOUNTABILITY
Ensure brand standards are delivered efficiently by exceeding customer expectations;oversee restaurant operation as functions in proper manner and lead by an example on human relations with customers or colleagues
OPERATIONAL COMPLIANCE
• Comply Rules & Regulations of the company
• Comprehend functions of restaurant/colleagues responsibilities and coordinate effectively
• Create and maintain good relationships with vendors, suppliers, donors, volunteers and community partners.
• Receive and analyze requisitions from faculty / staff for food and beverages that are required for the feeding program.
• Develop and maintain a food management database to keep accurate records of inventory, purchases and waste of food, beverages and supplies for the feeding program.
• Order products and supplies which includes determining the appropriate vendor (i.e. comparing price and quality standards) and entering purchases into the food management database.
• Source and recommend new vendors.
• Receive, verify accuracy and quality of orders before confirming receipt and contacting suppliers of incomplete deliveries and follow up to verify / confirm future delivery expectations.
• Perform inventory counts on a regular basis, inputting inventory counts into the food management database and works with accounting to reconcile counts if there are questions.
• Use food inventory management database to track food and beverages ordered, amounts used, and costs.
• Code invoices, forward to finance for processing of vendor payment and reconcile invoices weekly and/or monthly.
• Coordinate the delivery and ensure receipt of, food and beverage products and supplies.
• Assist with and/or coordinate the preparation and storage of fresh produce for future use