REC Facilities Coordinator

RMIT University Commitment
RMIT is committed to the rights of students and staff to be safe, respected, valued, and treated as an equal in their place of study and work. All staff are expected to share this commitment and contribute to a safer community. While carrying out their role, staff are in a position of trust with students. Staff have a duty of care to report wellbeing concerns about students through the designated channels and uphold to the code of conduct. RMIT Vietnam expects all staff members to comply with its Code of Conduct, policies and procedures, which relate to legal and regulatory requirements and our ways of working.
Why RMIT University Vietnam
RMIT Vietnam is committed to excellence, innovation, and social responsibility. We welcome applications from qualified and passionate individuals who share our values and vision. RMIT University has a global reputation and ranks 123rd globally and 10th in Australia in QS World University Rankings 2024. To learn more about our rankings, please check out our latest facts and figures here Reputation and rankings - RMIT University
Rewards and Benefits:
- Competitive VND salary (plus allowances) starting from VND19,233,000 depending on proven track record in meeting all the key selection criteria.
- 13th month Tet bonus + private medical insurance (for you and your dependents) + annual health check.
- Generous annual leave, career leave and public holidays (Christmas and Tet Holidays)
- Professional development and career advancement
- Access to state-of-the-art facilities and resources
- A vibrant and diverse campus life and more!
RMIT Vietnam has been honoured with the respectable HR Asia Award as Top Employer To Work For in Asia. To find out more about RMIT Vietnam and our current vacancies, please visit our website: [protected info]
YOUR ROLE
The REC Facilities Coordinator, who plays a role of REC Facilities team leader, is responsible for the timely delivery of a range of sports facilities and equipment as well as supporting services that ensure the smooth, safe and effective operations of the REC on the daily basis.
The position also coordinates with diverse stakeholders to ensure the successes of a variety of activities taken place at the REC, including student clubs' practice and competitions, sports, fitness & recreation programs, internal and external events.
This position is based in Saigon South campus and required flexible working hours, including working in shift, on weekends and University closure.
KEY ACCOUNTABILITIES
1. Ensure all REC facilities and equipment are operated and used safely and responsibly at all times.
2. Coordinate with the REC Facilities team to manage the Facilities service mailbox. Respond to all incoming bookings, requests, and inquiries promptly, accurately, and efficiently.
3. Proactively plan and implement preventative maintenance programs for REC facilities and equipment. This ensures the continued high standard and safe operation of all resources.
4. Prepare and manage the monthly working roster for REC Facilities team members, adhering to HR policies and aligning with REC operational needs.
5. Collaborate with various stakeholders to provide appropriate facilities, equipment, and service support for all activities and events held at the REC.
6. Coordinate with internal University departments, external service providers, contractors, and vendors to ensure the delivery of relevant services is consistently and in compliance with University rules and regulations.
7. Facilitate logistics arrangements and support bookings for external groups using the REC.
8. Oversee the use of operational equipment, including maintaining an inventory, tracking lifecycles, and handling equipment fixes and replacements.
9. Liaise with Student Life administration staff and external vendors/suppliers to implement the procurement and payment process for equipment, spare parts, and accessories.
10. Support the REC Operations Manager with planning and implementing renovation projects for REC facilities and equipment.
11. Regularly update and report on the status of facility operations, maintenance, and any issues or concerns to the REC Operations Manager.
12. Provide timely guidance, coaching, and support to the FO team members to uplift the team's skills and performance.
13. Undertake other duties as instructed by the REC Operations Manager.