Receivable Accountant Supervisor

• To ensure the accuracy of all charges and credits to the various debtor accounts and ensure they are posted on a timely basis.
• The preparation and mailing of account statements to customers on a timely basis and to monitor the subsequent collection of all accounts.
• To conduct all necessary credit checks on all new credit applicants, to make recommendations according to existing credit policies and to maintain details of credit given to customers.
• The completion and updating of all individual debtor records.
• Process all Credit Applications, ensuring that the clients are notified promptly and professionally.
• In the AR module, set up AR accounts for newly approved credits and ensure creditors' details are correct at all times.
• Accountable for the accurate processing of all AR accounts.
• Ensure that all Trade Debtors' invoices are accurate; all services invoiced supported by a valid guarantee of payment and the room rates correct.
• Responsible for the timely transfer of the invoices to the city ledger and prompt mailing (or emailing) of invoices to the debtors.
• Answer debtors' inquiries promptly and effectively.
• Process all cheques and payments received accurately and on a daily basis.
• Complete a daily summary of all adjustments related to the City Ledger; ensure that it is distributed as necessary and reconciled with a PMS generated report at end of shift.
• Ensure that all debtors trading beyond their normal terms are followed up regularly and that the Credit Manager is notified of any accounts that are continually in this situation.
• Process all travel agent commission payments on a weekly basis.
• Ensure that all credit card transactions are verified for completeness and the accounts formally reconciled on a daily basis.
• Calculate and accurately post commissions.
• Promptly investigate all credit card disputes, liaising with the Front Office and the banks.
• Collate all necessary paperwork to justify credit card refunds and obtain sign off from the management before refunds can be processed
• Accurately process all Monthly Statements, ensuring that they are mailed promptly.
• Ensure that all Month End reports are printed and forwarded to the Financial Controller to prepare the balance sheet reconciliation.
• Perform 'month end close' of the debtor's system (in the rare cases where the AR Ledger is not interfaced to the Accounting system).
• To maintain a good relationship with Front Office and the Sales department.
• Directly reports to Chief Accountant.
• Works closely with Sales and Front Office Departments.
• To be ready and responsible when assigned to perform any other duties as designated by higher management.