Receptionist Cum Admin Assistant

The Receptionist cum Admin Assistant Asia position will report directly to Admin Supervisor, Asia and work at Asia Head office in HCMC, Vietnam. She will be responsible for:
A. Receptionist Task:
- Manage all the reception jobs of guest visit, incoming calls, mails, scans.
- Supervise housekeeping & office facility cleanliness.
- Monitor and maintain office supplies, stationary, photocopy machines, printers and monthly motorcycle parking application.
- Handle meeting room reservations and meeting equipment support.
B. Administrative Assistant:
- Support the organization of internal events.
- Support paper work process for work permit/visa/residence cards by follow up with translation center for Vietnamese translation and local legalization/notary.
- Manage all business travel reservations: for 25 Headcounts
+ Flight ticket booking
+ Hotel booking: in coordination with BD Assistant
+ Travel visa: in coordination with BD Assistant
+ Business trip expenses claims: check & collect for all Asia HO employees
- Office Management:
+ Handle Office rental payment process quarterly
+ Monitor and manage all office expenses and payment (internet, electricity, phone bill)
- Lease cars & drivers:
+ Handle lease contracts directly with corporate supplier: up to 10 cars and more as requested, includes contract submission, monthly time-sheet check & payment process, driver interviews
+ Monitor driver and car when users are on vacation.
- Guest Visits to Asia HO:
+ Support to book hotel booking, tea-break preparation, restaurants booking, transportation support, visa letter application for guests visit
+ Coordinate with BD Assistant for guests visit to BD team
- Support to raise PR & purchase small IT items (mouse, keyboards, phone, etc) according to IT department advice
Working Location: Saigon Trade Center, 37 Ton Duc Thang, District 1 (Nguyen Du St.), HCMC