Receptionist cum Admin

Mô tả Công việc
GREETING AND WELCOMING (25%)
Welcome and guide customers, partners, and candidates visiting the company office to the correct person and department.
Receive and answer phone calls, and direct calls to the customer service hotline or relevant departments.
Ensure the reception area is always tidy, organized, and professional.
Maintain and manage office equipment (projectors, printers, etc.), and ensure the quality of fresh flowers at the reception desk.
Ensure security and safety in the reception area with proper procedures and access control.
MEETING ROOM MANAGEMENT (15%)
Manage and coordinate meeting rooms.
Ensure meeting room facilities and equipment are always in good condition.
Prepare weekly important meetings for the Board of Directors (BOD).
COURIER SERVICE MANAGEMENT (15%)
Manage, arrange, store, and handle incoming and outgoing mail according to company regulations.
Receive courier service requests from departments and coordinate with suitable contractors.
Manage courier contractors and process monthly payment documents.
Manage and monitor the company's courier service costs.
TRANSPORTATION SERVICE MANAGEMENT (GRAB, TAXI) (15%)
Work directly with service providers: Grab, Taxi Mai Linh, Taxi Vinasun. Ensure continuous service usage.
Manage and monitor monthly Grab and Taxi usage costs for departments.
Process monthly payment documents.
VEHICLE AND DRIVER MANAGEMENT (10%)
Arrange schedules and coordinate internal company vehicles for employee use.
Track and provide fuel vouchers for company drivers weekly and monthly.
Coordinate with the company's driver team, handle issues related to fuel, maintenance, and essential office supplies for vehicles.
BUILDING COORDINATION (10%)
Manage the communication system between the company and the building.
Ensure information reception from the building to send notifications to the entire company.
Make and send support requests to the building.
Manage the access card list and employee parking list at the building.
OTHERS (10%)
Plan, coordinate with the Admin Team to come up with ideas and decorate the office.
Support the HR department in organizing internal events.
Other tasks assigned by Line Managers.
Welcome and guide customers, partners, and candidates visiting the company office to the correct person and department.
Receive and answer phone calls, and direct calls to the customer service hotline or relevant departments.
Ensure the reception area is always tidy, organized, and professional.
Maintain and manage office equipment (projectors, printers, etc.), and ensure the quality of fresh flowers at the reception desk.
Ensure security and safety in the reception area with proper procedures and access control.
Manage and coordinate meeting rooms.
Ensure meeting room facilities and equipment are always in good condition.
Prepare weekly important meetings for the Board of Directors (BOD).
Manage, arrange, store, and handle incoming and outgoing mail according to company regulations.
Receive courier service requests from departments and coordinate with suitable contractors.
Manage courier contractors and process monthly payment documents.
Manage and monitor the company's courier service costs.
Work directly with service providers: Grab, Taxi Mai Linh, Taxi Vinasun. Ensure continuous service usage.
Manage and monitor monthly Grab and Taxi usage costs for departments.
Process monthly payment documents.
Arrange schedules and coordinate internal company vehicles for employee use.
Track and provide fuel vouchers for company drivers weekly and monthly.
Coordinate with the company's driver team, handle issues related to fuel, maintenance, and essential office supplies for vehicles.
Manage the communication system between the company and the building.
Ensure information reception from the building to send notifications to the entire company.
Make and send support requests to the building.
Manage the access card list and employee parking list at the building.
Plan, coordinate with the Admin Team to come up with ideas and decorate the office.
Support the HR department in organizing internal events.
Other tasks assigned by Line Managers.