Receptionist

1. Reception & Guest Services
Welcome and guide employees, customers, and business partners visiting the office in accordance with company regulations.
Receive and provide hospitality services for VIP guests and corporate events.
Monitor security operations regarding access control of people and assets entering/leaving the premises.
Supervise the reception area and meeting rooms to ensure smooth and effective operations.
2. Employee Support & Office Administration
Guide employees in complying with office rules and related regulations.
Issue employee cards, visitor cards, and parking cards.
Manage and coordinate meeting room operations, including scheduling, inspections, refreshments, and support for other departments.
Receive and distribute incoming mail and official correspondence to relevant departments.
Process mobile phone allowances for employees and telephone expenses for subsidiaries.
Liaise with suppliers, negotiate contracts and payment terms, and update vendor databases.
Support company events, internal activities, team-building logistics, and flower arrangements for events.
3. Executive Support & Related Expense Administration
Prepare VIP meeting rooms and executive offices.
Provide hospitality services (tea, meals, etc.) for Executive Management and process related expenses.
Monitor contracts and support payment arrangements relating to Executive Management expenses, including housing rental, vehicle rental, telephone costs, and other related services.
Perform other duties as assigned.