Sales Admin Executive

Vital C is a Social Creative Agency, part of ChiCom Group. We don't chase the algorithm. We build brands people genuinely connect with - creative rooted in real cultural understanding, designed to grow sustainably over time.
As the creative arm within ChiCom Group's ecosystem, alongside Trust-Based PR and technical infrastructure, Vital C is where brand strategy and social execution come together to deliver lasting results.
We are looking for a Sales Admin to support contract administration, payment coordination, and sales operations while ensuring smooth internal processes and effective cross-functional collaboration.
ROLES & RESPONSIBILITIES
Contract & Sales Administration (70%)
Prepare and process quotations, contracts, appendices, and other sales-related documents.
Track contract status, renewal timelines, and ensure proper document filing.
Tracking invoicing, payment requests and accounts receivable follow-up.
Monitor payment schedules and support collection activities to ensure timely payments from clients.
Prepare regular reports on contracts, revenue and payment status.
Liaise with internal teams to ensure smooth execution of commercial processes.
Support Internal Events (20%)
Support the planning and execution of internal events, company activities, and business-related gatherings.
Coordinate logistics, vendor arrangements, and administrative preparation for events when required.
Others (10%)
Maintain and improve administrative processes and documentation systems.
Support ad-hoc projects and cross-functional initiatives as assigned.
Explore digital or AI tools to enhance productivity and operational efficiency.
REQUIREMENTS
06 months - 1 year of experience in Sales Administration, Contract Administration, or related roles; agency experience is a plus.
Familiar with contract management, invoicing, and payment follow-up processes.
Proficient in Microsoft Office, especially Excel;
Careful, meticulous, and well-organized, with a high level of accuracy in handling documents and data.
Strong organizational skills, attention to detail, and ability to manage multiple priorities.
Proactive, responsible, and able to work independently in a fast-paced environment.
Positive attitude with a strong sense of ownership and teamwork.
Promotion Path: Senior Sales Admin
Report to: Accountant
BENEFIT
A dynamic and rewarding career within a young, energetic, and creative Marketing Communications agency.
A collaborative work environment with a strong sense of team spirit and shared purpose.
Opportunities to work on exciting, high-impact projects that make a meaningful difference.
Performance appraisals and promotion every year
Birthday & Special occasion, Maternity benefits.
Tea-break & Workplace Hygiene
Participation in Social, Health, and Unemployment Insurance as required by law