Senior Admin Executive

1. Administrative & Office Management:
- Execute and coordinate administrative processes to ensure efficient office operations.
- Monitor office supply inventory and arrange the timely procurement of materials, adhering to budgetary constraints.
- Oversee facilities services and maintenance activities, collaborating with contractors to ensure operational continuity.
- Handle office operations, including renovations and event planning, ensuring alignment with organizational goals.
- Track the flow of fixed assets to ensure proper asset management.
- Ensure compliance with company policies and local regulations across all operational functions.
- Facilitate communication between departments to support seamless business operations.
2. Expats Offering Services:
- Stay updated on local labor laws and best practices, in charge of the full cycle of expat paperwork and procedures to ensure timely compliance with deadlines.
- Maintain internal databases and reports, ensuring accuracy and efficiency in all expat-related processes.
- Advise stakeholders on policies and procedures related to expat management.
3. Employee Offering Services:
- Handle all aspects of employee business trips, including decisions, requests, visa arrangements, hotel reservations, flight bookings, insurance, and per diem allocations.
- Coordinate the health check-up process, including vendor selection, obtaining quotations, contract management, employee communication, and payment processing.
- Process guest registration for internal visitors, including fingerprint collection, issuing access cards, office tours, and providing guest support.
- In charge of communicating and announcements related to administrative functions, ensuring clarity and efficiency across departments.
4. Administration Reports/ Process/ Policy/ Procedure System Management:
- Prepare and submit office expense reports in a timely manner, ensuring accuracy and accountability.
- Assist in budget preparation by tracking and reporting on costs and expenses.