Senior Admin officer

Provide central mailing service to divisions' mail receptions
Supervise the mailing room staff to ensure efficient mailing services
Coordinate with the parcel reception and the central mailing room to ensure efficient mail delivery services
Work with business stream messengers to ensure all internal mail is delivered in a timely manner
Receive, sort and distribute internal and external mail to parcel centers
Negotiate contract renewals and order supplies
Calculate mailing charge out for all divisions
Log all courier mail traffic and double check orders to ensure accurate delivery
Supervise and monitor the delivery progress of mailing staff
Set mail delivery schedules and allocate delivery jobs to mailing staff
Supervise employees assigned to mailing, scanning, cash processing and record retention activities, coordinate resources to complete projects and daily assignments and assign work to meet agreed upon deadlines
Coordinate company's record retention program and maintain the company records database
Monitor and provide reports for business units regarding record storage and retention schedule
Organize the storage facility ensuring efficient and safe retrieval
Train employees on safety protocols and monitor compliance
Identify and recommend changes to processes to reduce cost and/or improve service levels. This includes print format changes, alternative document delivery methods such as computer media and electronic delivery
Collaborate with other department representatives to identify cost effective document delivery methods
Evaluate and document employees' performance and ensure each employee receives adequate training to successfully perform their duties
In charge of travel booking, include but not limit visa arrangement, flight booking, hotel booking, etc.
In charge of Work Permit, The Residence Card (TRC) for expats
Perform other duties as assigned by management