Senior Event Executive

Key Responsibilities
Plan and manage end-to-end logistics for internal and external events
Handle administrative tasks including budgeting, scheduling, and documentation.
Coordinate and manage relationships with vendors, suppliers, and service providers.
Negotiate contracts and ensure timely delivery of products and services within budget.
Recruit, train, and supervise event volunteers and temporary staff (if needed).
Develop and maintain detailed event plans, timelines, and checklists, event rundown,
PPM presentation.
Liaise with internal teams and external stakeholders to ensure smooth event execution
Conduct site visits and manage on-site setup, operations, and tear-down.
Manage risk assessment, contingency planning, and compliance with health and safety regulations.
Ensure all events align with BritCham standards and deliver an excellent attendee experience.
Reporting & Communication:
Provide a weekly written report to the Head of Hanoi Office detailing:
Progress on event timelines and upcoming key milestones
Budget status including expenditures, variances, and forecasts
Operational and logistical updates
Vendor coordination status and contract deliverables
Identified risks or issues with proposed mitigation actions
General updates related to team coordination, site visits, or stakeholder communication
Qualifications/Competencies:
At least 2-3 years of experience in events management and support (organizing, managing, and implementing workshops, conferences, sport or educational events).
A good command of English across all four skills.
Good negotiation and persuasion skills, with the ability to lead and multi-task.
To apply, please send your CV and expected salary to [protected info] with the subject line: [Senior Event Executive] - Your Full Name.
Application Deadline: 30/10/2026