Senior Payable Accountant cum Office Administrator

Key Responsibilities and Duties:
1. Expense Management
- Review and verify expense requests to ensure they are necessary, reasonable, within approved budgets, and supported by appropriate approvals and accounting classifications.
- Ensure expenses are accurately recorded to the correct accounts, cost centers, and budget categories. Prepare regular and ad-hoc expense and payment reports.
- Investigate and resolve expense- and payment-related issues.
2. Payment Administration
- Manage proof-of-expenditure documents to ensure completeness, compliance, and proper retention.
- Verify payment requests in the payment system, including budget availability and duplicate payment checks. Maintain payment records, supporting documents, and payment certificates.
- Maintain and update vendor/payee master data in the payment system.
3. Fixed Asset Management
- Record and maintain fixed asset information in accordance with accounting policies and regulatory requirements.
- Advise on asset classification, capitalization, useful life, and depreciation where applicable. Update asset ledgers promptly for acquisitions, transfers, disposals, and other asset movements.
- Reconcile fixed asset records between accounting ledgers and asset management systems.
- Calculate and record depreciation, gains/losses on disposals, and other asset-related accounting entries.
- Support month-end, year-end, and periodic asset closing activities.
4. Internal Control & Compliance
- Ensure compliance with internal control requirements, segregation of duties principles, and applicable regulations.
- Support the implementation and continuous improvement of expense and payment control procedures. Assist internal and external audits by providing required documentation, records, and explanations.
5. Accounting Operations
- Process and record expense and payment transactions accurately and timely in relevant systems.
- Monitor, investigate, and resolve outstanding items, discrepancies, and unreconciled balances. Support month-end, quarter-end, and year-end financial closing activities.
6. Tax Compliance
- Ensure proper application of VAT, withholding tax, and other applicable tax regulations related to expenses and vendor payments.
- Prepare monthly gift reports and supporting information for invoice issuance. Perform monthly invoice declarations