Sourcing & Procurement Executive

Purchasing

• Receive and process purchasing requests from internal departments.
• Plan purchasing activities based on sales forecasts and inventory levels.
• Request quotations and negotiate pricing, payment terms, and delivery schedules with suppliers.
• Prepare and monitor purchase orders/contracts.
• Track delivery progress and resolve delays or unexpected issues.
• Monitor purchasing costs in accordance with the approved budget.
• Coordinate with the accounting team regarding supplier payments and related documentation.

Sourcing & Supplier Management

• Identify, evaluate, and maintain relationships with suppliers.
• Conduct periodic supplier performance evaluations.
• Develop and update the strategic supplier list.
• Compare pricing, product quality, and commercial terms among suppliers.
• Build and maintain long-term supplier relationships.
• Propose supplier replacement when quality or pricing is no longer competitive.

Logistics & Coordination

• Manage and coordinate domestic and international shipments with logistics providers and freight forwarders.
• Prepare and provide required shipping documents and product information to freight forwarders for import procedures.
• Monitor shipment progress and ensure timely delivery.
• Coordinate with warehouse teams to ensure accurate inbound, outbound, and inventory records.
• Monitor inventory levels and coordinate replenishment activities when required.
• Handle and follow up logistics-related issues, including shipment delays and delivery discrepancies.
• Monitor logistics costs and support initiatives to improve operational efficiency.

Reporting & Coordination

• Prepare purchasing and logistics-related reports as required.
• Maintain accurate procurement records and supplier information.
• Coordinate with internal departments to ensure smooth procurement and logistics operations.
• Propose process improvement ideas to enhance procurement and coordination efficiency.