Special Event Lead

1/ Conceptualize, plan, organize and execute major company local events including rallies, seminars and recognition events at big size of scale from 5,000 up to 10,000 participants
Coordinate externally and internally for event schedule arrangement in 3-6 months ahead
Consult with event owner to set event strategy, schedule, budget and risk management plan
Event management: create innovative event concept; develop communication plan in Pre-event, Event & Post-event; budget control; event timeline control; assure an optimal guest experience during the event, managing all situations that develop
Running other internal events
2/ Conceptualize, plan, organize and execute local rewarding trips
Manage trip execution under planning & support from Special Event Manager
3/ Support team to organize major company overseas trip such as Leadership Seminar trips
Coordinate externally and internally for logistic arrangement including attendee tracking, daily itinerary following up, event running & material support
Complete operational tasks as assigned by Special Event Manager
4/ Build and maintain rapport with both internal and external customers
Constantly contact and keep relationship with service institutions such as hotels, restaurants, travel agencies ... to receive latest update on products, services, promotions for current and future uses.
Constantly communicate with related departments to keep them up-to-date with company's events (Materials, internal communication for staff)
5/ Documentation of events
Produce accurate and timely weekly/ monthly report regarding event's organization
Keep clear and systemized records of expenditure.
Maintain accurate costing sheets.
Maintain and manage event asset