Thư ký Kỹ thuật/Engineering Secretary

Documentation Management & Legal Compliance
Maintain and update technical documentation, including as-built drawings, operation & maintenance manuals, contracts, and inspection certificates.
Monitor statutory inspection deadlines for elevators, fire protection systems (FLS/PCCC), generators, lightning protection systems, gas systems, etc.
Manage both hard-copy and digital filing systems.
Prepare documentation for inspections, audits, and regulatory reviews.
Operations, Maintenance Monitoring & Reporting
Update work orders in the department's tracking system.
Coordinate maintenance activities by receiving technical requests from other departments and assigning tasks to relevant engineering teams.
Monitor and track the Preventive Planned Maintenance (PPM) schedule.
Prepare daily, weekly, and monthly departmental reports.
Record major incidents, prepare incident reports, and follow up on corrective action plans.
Contractor Coordination
Liaise with contractors for maintenance, repair, and statutory inspections.
Monitor contract validity and renewal timelines.
Ensure service reports are properly signed and archived.
Track corrective actions until full completion.
Procurement & Budget Support
Prepare Purchase Requisitions (PR).
Coordinate with the Procurement and Finance departments to process Purchase Orders (PO) and payments.
Review contractor payment documentation.
Assist in monitoring the Engineering department budget.
Oversee and manage engineering inventory and spare parts storage.
Administrative & Meeting Support
Arrange meetings as directed by the Chief Engineer (CE).
Monitor attendance records and timesheets.
Record meeting minutes.
Track assigned tasks and deadlines.
Facilitate communication between the Engineering department and other departments.