Translator Cum Administrator

Location: Hanoi, Vietnam
Report to: Project Leader, General Director
SYSTRA is a world-leading engineering and consulting group specializing in transportation and mobility solutions. With over 65 years of experience, SYSTRA operates in more than 80 countries and employs over 12,000 people worldwide. Our expertise covers the entire project lifecycle, from initial feasibility studies through design, construction, operation, and maintenance.
Main duties:
• Translation & Interpreter
- Translate project documents, materials and reports from Vietnamese into English and vice versa,
- Attend meetings/discussions with all relevant parties in the project to ensure smooth translation for good understanding,
- Follow and review the document process for translation,
- Check the quality and accuracy of translation,
- Interpretate at meetings and workshops with relevant authorities & agencies, making sure that meeting or conference's contents are understood exactly and properly,
- Write meeting minutes, and other related duties,
- Support translating for Vietnamese project team and expatriate team when required,
- Support administration and document management works such as processing and filing documents on Company system,
- Receive and deliver in and out letter, fax, if required,
- Prepare and arrange documents & schedule for meetings
• Office administration, procurement and assets
- Execute procurement activities for goods and services, negotiate and manage office's service contracts.
- Coordinate and track office assets/furniture/equipment/stationeries, inventory, keep the fixed asset register current.
- Implement updates stemming from new legal/administrative policies and advise management on required procedural changes.
- Ensure HSE/house rules for office operations and readiness for audits/inspections.
- Support and implement expats & company's legal documents/procedures.
- Other relevant works as required by Project Leader and General Director.