Trợ lý Giám đốc Điều hành (Assistant to CEO)CÔNG TY CỔ PHẦN TEECOM
Nơi làm việc: Hồ Chí Minh
Ngành nghề: Thư ký - Trợ lý, Quản lý điều hành, Hành chính - Văn phòng, Bộ Phận Hỗ trợ, Biên dịch/Phiên dịch/ Ngoại ngữ
Thu nhập: Tới 30 triệu
Hình thức: Toàn thời gian
Ngày đăng: 10/10/2024
Hạn nộp: 09/11/2024
Mô tả công việc
I. JOB RESPONSIBILITIES
Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.
II. JOB DESCRIPTION
a. Project and department management tasks (60%)
Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.
Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.
Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.
Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.
Update the CEO regularly on the status of ongoing projects and departmental performance.
Facilitate inter-departmental collaboration to ensure cross-functional tasks are executed smoothly.
Organize and lead project-related meetings, summarize key takeaways, and ensure action items are completed on time.
b. Administrative Office Management Tasks (40%)
Manage the CEO's schedule, including appointments, meetings, and business trips, ensuring effective time management.
Prepare and gather necessary documents and information for the CEO's meetings, business engagements, and trips.
Arrange and coordinate logistics for the CEO's business trips (contacting partners, booking flights, hotels, handling visas, etc.).
Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.
Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up-to-date.
Complete other related tasks as required by the CEO within deadlines.
Manage projects and department planning, while performing administrative and office management tasks to support the CEO efficiently.
II. JOB DESCRIPTION
a. Project and department management tasks (60%)
Coordinate, oversee, and monitor the execution of projects assigned by the CEO to ensure timely and successful completion.
Manage and track the progress of departmental plans (annual, quarterly, and monthly) to align with the overall strategic goals of the company.
Work closely with department heads to ensure projects are progressing according to schedule, identify potential risks, and provide solutions to mitigate issues.
Relay important information from the CEO to relevant departments and ensure timely feedback on key deliverables.
Update the CEO regularly on the status of ongoing projects and departmental performance.
Facilitate inter-departmental collaboration to ensure cross-functional tasks are executed smoothly.
Organize and lead project-related meetings, summarize key takeaways, and ensure action items are completed on time.
b. Administrative Office Management Tasks (40%)
Manage the CEO's schedule, including appointments, meetings, and business trips, ensuring effective time management.
Prepare and gather necessary documents and information for the CEO's meetings, business engagements, and trips.
Arrange and coordinate logistics for the CEO's business trips (contacting partners, booking flights, hotels, handling visas, etc.).
Support the CEO by preparing meeting notes, tracking tasks, and organizing documentation for easy access and reference.
Handle tasks related to office administration, such as document translation and archiving, ensuring all files are organized and up-to-date.
Complete other related tasks as required by the CEO within deadlines.
Yêu cầu
Knowledge:
Diploma or Bachelor's degree in a relevant field.
At least 5 years of experience as an assistant, with experience in project management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
Proficient in reading and writing English (IELTS 6.0 or equivalent).
Key Skills:
Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom's focus on efficient and timely project completion.
Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO's schedule.
Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners.
Proactive problem-solving skills:
Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations.
Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary
Personal Attributes:
Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress.
Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO's dynamic role.
Confidentiality: Trusted to handle sensitive information related to the CEO's tasks and communications.
Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts.
Diploma or Bachelor's degree in a relevant field.
At least 5 years of experience as an assistant, with experience in project management.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
Proficient in reading and writing English (IELTS 6.0 or equivalent).
Key Skills:
Project management skills: Experience in managing and overseeing projects, ensuring that objectives are met on time and within scope, which aligns with Teecom's focus on efficient and timely project completion.
Organizational and time management skills: Ability to prioritize tasks effectively and manage multiple projects simultaneously to support the CEO's schedule.
Communication skills: Strong verbal and written communication in both Vietnamese and English, with the ability to clearly relay information between departments and external partners.
Proactive problem-solving skills:
Ability to anticipate potential challenges in working with people, scheduling, logistics, and project management, and proactively resolve them to ensure smooth operations.
Be proactive in engaging with others, with the ability to understand their perspectives, analyze them critically, and engage in constructive debate when necessary
Personal Attributes:
Attention to Detail: Meticulous in taking meeting notes, compiling summaries, and tracking task progress.
Adaptability and Flexibility: Capacity to adapt to changing priorities and take on additional tasks as assigned by the CEO, showing flexibility in supporting the CEO's dynamic role.
Confidentiality: Trusted to handle sensitive information related to the CEO's tasks and communications.
Cultural Sensitivity: Strong understanding of company culture, with effective communication across diverse contexts.
Quyền lợi
Salary and Bonuses
Salary: 20,000,000 - 30,000,000 VND per month, plus a 13th-month salary and an annual profit-sharing bonus.
Annual performance evaluation and salary adjustment.
Monthly attendance bonus of 300,000-500,000 VND.
Longevity bonuses.
Working hours: Monday to Friday, 8:30 AM - 6:00 PM (with a 1.5-hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload.
Allowances
Insurance coverage starting upon official employment.
Personal health insurance
Laptop provided from the first day of work and free parking.
Annual health check-up valued at 1.5-2 million VND per employee.
Annual leave and other holidays as per regulations.
Annual team-building activities to enhance team spirit.
Internal engagement activities: Friday events, Year-End Party, Mid-Autumn Festival, Women's Day (Oct 20, Mar 8), Men's Day (Apr 6), etc.
Capacity Development
Orientation training and a "Buddy" to support you throughout the probation.
Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills.
Working Environment
Focus on goal orientation, initiative, and responsibility in work.
Promote kindness through harmonious and honest communication.
Encourage kind words through listening, positive feedback, and constructive criticism.
Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers.
Salary: 20,000,000 - 30,000,000 VND per month, plus a 13th-month salary and an annual profit-sharing bonus.
Annual performance evaluation and salary adjustment.
Monthly attendance bonus of 300,000-500,000 VND.
Longevity bonuses.
Working hours: Monday to Friday, 8:30 AM - 6:00 PM (with a 1.5-hour lunch break). Saturday mornings may be required, with the option to work remotely or at the office, depending on the workload.
Allowances
Insurance coverage starting upon official employment.
Personal health insurance
Laptop provided from the first day of work and free parking.
Annual health check-up valued at 1.5-2 million VND per employee.
Annual leave and other holidays as per regulations.
Annual team-building activities to enhance team spirit.
Internal engagement activities: Friday events, Year-End Party, Mid-Autumn Festival, Women's Day (Oct 20, Mar 8), Men's Day (Apr 6), etc.
Capacity Development
Orientation training and a "Buddy" to support you throughout the probation.
Opportunities for personal and professional development through regular training activities focused on enhancing professional and soft skills.
Working Environment
Focus on goal orientation, initiative, and responsibility in work.
Promote kindness through harmonious and honest communication.
Encourage kind words through listening, positive feedback, and constructive criticism.
Foster kind actions by supporting teammates and expressing gratitude for the assistance of coworkers.
Thông tin khác
Cấp bậc
Trưởng nhóm
Kinh nghiệm
5 năm
Số lượng tuyển
1 người
Hình thức làm việc
Toàn thời gian
Giới tính
Nữ
Trưởng nhóm
Kinh nghiệm
5 năm
Số lượng tuyển
1 người
Hình thức làm việc
Toàn thời gian
Giới tính
Nữ
Giới thiệu công ty
CÔNG TY CỔ PHẦN TEECOM việc làm
307A Nguyễn Trọng Tuyển, P.10, Phú Nhuận, HCM
Quy mô: Từ 26 - 100 nhân viên
Việc làm tương tự
Trợ Lý Giám Đốc
CÔNG TY TNHH PHÁT TRIỂN THƯƠNG HIỆU VÀ DỊCH VỤ KẾT NỐI BÁN LẺ CHÂU Á
Thỏa thuận
Hồ Chí Minh
20/10/2024
Trợ Lý Tổng Giám Đốc
CÔNG TY TNHH SẢN XUẤT THƯƠNG MẠI KỸ THUẬT Á CHÂU
25 triệu - 30 triệu
Hồ Chí Minh
08/11/2024
Vị trí Trợ lý Giám đốc Điều hành (Assistant to CEO) do công ty CÔNG TY CỔ PHẦN TEECOM tuyển dụng tại Hồ Chí Minh, Joboko tự động tổng hợp mức lương Tới 30 triệu, tìm thêm việc làm về Trợ lý Giám đốc Điều hành (Assistant to CEO) hoặc công ty CÔNG TY CỔ PHẦN TEECOM ở các link phía trên
Giới thiệu công ty
CÔNG TY CỔ PHẦN TEECOM việc làm
307A Nguyễn Trọng Tuyển, P.10, Phú Nhuận, HCM
Quy mô: Từ 26 - 100 nhân viên